Business Administrator L3 Apprenticeship

Summary

This is a great opportunity to work within a thriving wholesale flower nursery in a pivotal role as an Administrative Assistant Apprentice ensuring the smooth running of the operation, whilst studying for a Business Administration Level 3 Apprenticeship. This role would be perfect for anyone interested in learning about how a nursery works.

Annual wage

£20,280 a year

Minimum wage rates (opens in new tab)

Annual

Training course

Business administrator (level 3)

Hours

Working days and hours TBC

39 hours a week

Possible start date

Monday 10 March

Duration

1 year 6 months

Positions available

1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

Key Responsibilities:

Keep supplier details updated including checking VAT number, bank account details, reconciling supplier accounts with statements
Daily input of supplier invoices and send remittance advices
Respond and resolve supplier queries
Raise and reconcile sales invoices
Process rate sheets and maintain relevant records liaising with Operations Team where errors are found
Assist with payroll
Work in accordance with Farplants and Nursery practices
Respond to enquiries by telephone and email
Maintain company policies, procedures and other system documentation as directed
Provide office holiday cover
Train and mentor other staff to enable appropriate cover when needed
Ensure any issues are dealt with appropriately
Prepare for all agreed company meetings
Follow the company Health and Safety Policy and report any breaches or safety issues immediately
Ensure data is accurate, relevant, and up to date to ensure business objectives and targets are achieved

Where you’ll work

Lake Lane Nursery

Church Lane

Barnham

West Sussex

PO22 0AL

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

CHICHESTER COLLEGE GROUP

Your training course

Business administrator (level 3)

Equal to A level

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

Business Administrator Level 3 Apprenticeship
Internal systems training

Requirements

Desirable qualifications

GCSE in:

Maths (grade 9-4)
English (grade 9-4)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Good knowledge of MS Office
Excellent communication
Confidence
Team player
Attention to detail
Reliable
Punctual
Willingness to learn
Happy to help
Adaptable
Proactive approach
Works on own initiative
Understands urgency
Good time management
Problem solving
Good organisational skills
Collaborative approach

Other requirements

This is an Apprenticeship Job so applicants MUST BE free from full time education to be eligible to apply for it. Applicants MUST BE resident in the UK for a minimum of 3 years prior to the start of learning and have work authorisation for the UK. Applicants WILL NOT BE eligible to apply if they have already achieved a qualification which is equal to or higher thank the apprenticeship standard on offer. Applicants MUST BE resident in the area local to the apprenticeship opportunity or be prepared to relocate in time to start employment and study. 18-month apprenticeship (training period) plus 3-month end point assessment Attendance will be at Chichester College for one day per week. Driving would be an advantage due to the rural location Nearest bus stop is 2.5 miles. Free parking offered on site.

About this company

Fleurie Nursery was started in 1986 as a small holding selling plants and flowers through the nursery shop. Having joined the Farplants cooperative in 1991, it now has a range of plants grown for the retail garden centre market and grows on over 27 acres and employs approximately 45 permanent members of staff across 5 sites in the local area.

After this apprenticeship

The successful candidate will be offered of a full-time position on successful completion of the apprenticeship.

Ask a question

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