Level 3 Business Administration Apprentice - Learning & Development

UK Research and Innovation

Nottingham, NG12 5GG

Closes in 17 days (Sunday 26 January)

Posted on 6 January 2025

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Summary

The British Geological Survey (BGS), part of UK Research and Innovation (UKRI) has an exciting opportunity for a Business Administrator Apprenticeship to be based within our Learning and Development function. This small team is responsible for the Personal Development of staff and operates within the wider L&D function and Human Resources.

• Annual wage: £18,900 a year

  Minimum wage rates (opens in new tab)

  Salary will increase to £22,011 after 12 months

• Training course: Business administrator (level 3)
• Hours: Monday - Friday, Shifts to be confirmed.

  37 hours a week

• Possible start date:

  Tuesday 1 April

• Duration:

  1 year 8 months

• Positions available:

  1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

Reporting to the Learning and Development Business Partner, your key responsibilities/duties will evolve over time as you develop your skills and capabilities, supported by BGS colleagues and through your apprenticeship.

Typical duties can include:  

• Support the administration of the L&D inbox and responding to enquiries
• Administration support for learning and development activity, including the Oracle administration (BGS internal HR and Finance system), calendar invites, booking venues and catering.
• Support the administration of evaluation forms, including monitoring returns and producing basic reports
• Support the promotion of learning activities, including advertising via relevant communication channels
• Providing administration to support the advertising and monitoring of the organisations mandatory training courses.
• Support the L&D Business Partner in the administration of purchase orders and L&D finances
• Support in the administration of accurate and accessible records for all L&D activities.
• Support the administration of L&D help and guidance information, including updating material published on the internal intranet

The successful candidate must proactively engage with the wider L&D and HR team, and be willing to participate in diverse activities to aid their development. 

Where you’ll work

British Geological Survey

Nicker Hill

Keyworth

Nottingham

NG12 5GG

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

ACCESS TRAINING (EAST MIDLANDS) LTD

Your training course

Business administrator (level 3)

Equal to A level

Course contents

• Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
• Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
• Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
• Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
• Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
• Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
• Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
• Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

• You will undertake professional development and training as part of a cohort of apprentices with Access Training, completing the Level 3 Business Administrator Apprenticeship. over 18 months
• The first 15 months are known as the “practical period” where you will learn through a combination of on-and-off-the-job training with BGS and your Access Training tutor to develop the required Knowledge
• You will also have 6-weekly one-to-one sessions with your tutor who will support you with implementing and developing the Skills and Behaviours, and building the portfolio of evidence

In the final 3 months of your programme you will undertake and lead on a work-based improvement project as part of the independent End Point Assessment. The End Point Assessment enables you to demonstrate the required Knowledge, Behaviours and Skills required to pass. 

Requirements

Essential qualifications

GCSE in:

• English (grade 4/C)
• Maths (grade 4/C)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

• Communication skills
• IT skills
• Attention to detail
• Organisation skills
• Customer care skills
• Presentation skills
• Administrative skills
• Team working

Other requirements

Please note – you will be required to have the appropriate level of security screening/vetting required for the role. UKRI reserves the right to run or re-run security clearance as required during your employment.

About this company

UKRI is an organisation that brings together the seven disciplinary research councils, Research England and Innovate UK. Together, we build an independent organisation with a strong voice and vision ensuring the UK maintains its world-leading position in research and innovation. Supporting some of the world’s most exciting and challenging research projects, we develop and operate some of the most remarkable scientific facilities in the world. We are pushing the frontiers of human knowledge through fundamental research and delivering benefits for UK society and the economy through world-class research, skills and business-led innovation.

http://ukri.org (opens in new tab)

Company benefits

A full list of our benefits can be found here: https://www.ukri.org/about-us/work-for-us/working-at-ukri/

Disability Confident

A fair proportion of interviews for this apprenticeship will be offered to applicants with a disability or long-term health condition. This includes non-visible disabilities and conditions.

You can choose to be considered for an interview under the Disability Confident scheme. You’ll need to meet the essential requirements to be considered for an interview.

After this apprenticeship

• Further employment within BGS / UKRI subject to performance and successful completion of the Apprenticeship and End Point Assessment

Ask a question

The contact for this apprenticeship is:

UK Research and Innovation

Early Careers Resourcing Team

apprenticerecruitment@ukri.org

The reference code for this apprenticeship is VAC1000294561.

Apply now

Closes in 17 days (Sunday 26 January)

When you apply, you’ll be asked to sign in with a GOV.UK One Login. You can create one at the same time as applying for this apprenticeship.

After signing in, you’ll apply for this apprenticeship on the company's website.

Company’s application instructions

Please submit your CV and a covering letter which clearly outlines how you fulfil the criteria specified along with your motivation for BGS , Ensure that the job reference number is included in the filename description of each document uploaded. Note that failure to address the above criteria or submit your application without a covering letter may result in your application not being considered.