Account Assistant Apprenticeship

Summary

Join us as an Accounts Assistant, where you’ll play a key role in processing accounts payable and expenses accurately and on time. Support our finance team with vendor management, maintain financial records, and contribute to our overall operations. Be part of Automata: Impact, Innovation, Growth, Community.

Annual wage

£18,000 a year

Minimum wage rates (opens in new tab)

Annual Compensation review

Training course

Assistant accountant (level 3)

Hours

Monday - Friday 9am - 6pm Hybrid working Monday - Wednesdays in Office with Finance Team Friday's are study days Flexible working

40 hours a week

Possible start date

Monday 20 January

Duration

1 year 3 months

Positions available

1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

You will be responsible for:

Accounts Payable Processing:

Process invoices and payments accurately and in a timely manner.
Verify invoices against purchase orders and receipts.
Ensure proper coding of expenses to the correct general ledger accounts.
Address and resolve invoice discrepancies with vendors and internal stakeholders.

Vendor Management:

Maintain and update vendor records in xero (accounting system).
Respond to vendor inquiries and resolve payment issues promptly.
Conduct vendor reconciliations to ensure accuracy of balances.
Financial Reporting & Reconciliation:
Assist with the preparation of monthly AP reports, including aging analysis.
Reconcile AP ledger balances with the general ledger.
Ensure compliance with month-end and year-end closing procedures.
Perform monthly Bank Reconciliations

Payment Processing:

Prepare payment runs (e.g., checks, wire transfers, ACH payments).
Verify payment details and obtain appropriate approvals.
Monitor payment schedules to avoid late payments and maintain vendor relationships.

Compliance & Documentation:

Ensure adherence to company policies, procedures, and internal controls.
Maintain organised and complete documentation for audit
purposes.
Stay updated on tax compliance, including VAT for invoice processing.

Where you’ll work

5TH FLOOR

10-14

WHITE LION STREET

LONDON

N1 9PD

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

KAPLAN FINANCIAL LIMITED

Your training course

Assistant accountant (level 3)

Equal to A level

Course contents

Assist with the investigation and response to financial information queries.
Record and analyse financial data using the organisation’s standard tools and processes.
Apply double entry bookkeeping and accounting standards to process financial documents, generate financial statements and report financial information to users of accounts.
Assist with production of accurate financial information for the preparation of accounts.
Reconcile financial data, such as, preparation of reconciliations or review of reconciliations.
Investigate, resolve or escalate transactional queries and errors within their remit as appropriate.
Develop and maintain effective working relationships with stakeholders.
Communicate financial information in a way that non-finance stakeholders can interpret and understand.
Utilise digital skills to present key financial information using finance and accounting software and applications.
Use software packages to assist with basic accounting tasks in line with cyber and data security requirements, using data securely and safely, including backing up data.
Communicate using varying approaches and different media methods with an appreciation of the risks and benefits to the business of social media and other digital applications.
Assist with the investigation and response to financial information queries.
Record and analyse financial data using the organisation’s standard tools and processes.
Apply double entry bookkeeping and accounting standards to process financial documents, generate financial statements and report financial information to users of accounts.
Assist with production of accurate financial information for the preparation of accounts.
Reconcile financial data, such as, preparation of reconciliations or review of reconciliations.
Investigate, resolve or escalate transactional queries and errors within their remit as appropriate.
Develop and maintain effective working relationships with stakeholders.
Communicate financial information in a way that non-finance stakeholders can interpret and understand.
Utilise digital skills to present key financial information using finance and accounting software and applications.
Use software packages to assist with basic accounting tasks in line with cyber and data security requirements, using data securely and safely, including backing up data.
Communicate using varying approaches and different media methods with an appreciation of the risks and benefits to the business of social media and other digital applications.

Your training plan

This training plan has not been finalised. Check with this employer if you’ll need to travel to a college or training location for this apprenticeship.

Requirements

Desirable qualifications

A Level in:

Maths & English (grade A - Cs)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
Attention to detail
Organisation skills
Problem solving skills
Administrative skills
Number skills
Logical
Team working
Initiative
Patience

About this company

At Automata, we're on a mission to transform how scientists work by making automation accessible to every lab in the world. We believe that by giving labs the power to automate, we can unlock discoveries that will shape the future of life sciences—from diagnostics and drug discovery to synthetic biology. But we’re more than just a company disrupting the industry—we're a team of innovators, problem-solvers, and creators passionate about empowering scientists. Our LINQ platform combines hardware and software to streamline workflows, making lab automation fast, flexible, and affordable. This means our customers can focus on groundbreaking research, while we take care of the rest.

Company benefits

Healthcare Pension plan Well-being budget 30 days holiday + 8 bank holidays Extra leave: 'Me days', birthday & volunteering days 10 paid sick days Mental health support (Spill) Career progression paths Flexible work Social events

Disability Confident

A fair proportion of interviews for this apprenticeship will be offered to applicants with a disability or long-term health condition. This includes non-visible disabilities and conditions.

You can choose to be considered for an interview under the Disability Confident scheme. You’ll need to meet the essential requirements to be considered for an interview.

After this apprenticeship

To continue growing within the Finance team at Automata. With multiple pathways available, the most natural next step would be advancing to a Junior Accountant role, with further opportunities beyond that.

Ask a question

The contact for this apprenticeship is: