Apprentice Administration assistant

Summary

Electrical contractor and building maintenance contractor. We have contracts with social housing. A small family firm with 11 staff is looking to expand and double in size in 2025.

Annual wage: £13,312 to £23,795.20 a year
Minimum wage rates (opens in new tab)
Training course: Business administrator (level 3)
Hours: Monday to Friday, 8.00am-5.00pm with 1 hour unpaid lunch.
40 hours a week
Possible start date: Friday 17 January
Duration: 1 year 6 months
Positions available: 1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

Assist the director with daily data analysis
Inputting data onto certification software.
Keeping spreadsheets up to date and accurate.
Monitoring and Filing of daily emails on to a cloud-based system.
Invoicing.
Managing quotes.
Stock orders.
Payroll tracking.

Where you’ll work

77 GORSEY LANE

CLOCK FACE

ST HELENS

WA9 4XA

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

ST HELENS COLLEGE

Your training course

Business administrator (level 3)

Equal to A level

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

Business Administrator L3, Functional skills L2 (If applicable) delivered remotely in the workplace.

Requirements

Essential qualifications

GCSE in:

Maths and English (grade A-C or 4-9)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
IT skills
Attention to detail
Organisation skills
Customer care skills
Administrative skills
Number skills

Other requirements

We operate on a industrial estate with offices inside a business unit. Due to move into bigger premises in January 2025 . Candidate must be able to get to and from work on there own.

About this company

Electrical contractor and building maintenance contractor. We have contracts with social housing . Small family firm with 11 staff

http://www.lloydelectricals.uk (opens in new tab)

After this apprenticeship

Role to develop as the business grows and expands. The right person to become a key member of the office team and the key function of the business.

Ask a question

The contact for this apprenticeship is:

ST HELENS COLLEGE

Carolyn Mason

cmmason@sthelens.ac.uk

01744623521

The reference code for this apprenticeship is VAC1000293270.

Apply now

Closes in 19 days (Friday 10 January at 11:59pm)

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