Apprentice Bid Coordinator

Summary

Bid Coordinator apprentice to support a busy technology company in the preparation of bid documentation. The successful applicant will love writing and be a born organiser.

Annual wage

Competitive

Minimum wage rates (opens in new tab)

Competitive Salary: Base salary commensurate with experience, plus performance-based incentives.

Training course

Bid and proposal co-ordinator (level 3)

Hours

Monday to Friday 9am to 5.30am. Based in Gravesend office at least three days a week. Potential to work remotely two days a week after three months.

37 hours 30 minutes a week

Possible start date

Friday 31 January

Duration

1 year 3 months

Positions available

1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

Bid Management: Assist in the preparation, submission, and tracking of bids, ensuring alignment with client requirements and company standards
Writing:- Candidate will be coached how to write case studies, standard selection questionnaires and general responses
Documentation Coordination: Organise, review, and manage all bid documentation, including templates, responses, and supporting materials
Stakeholder Collaboration: Liaise with internal teams (e.g., sales, technical, finance, legal) to gather relevant information, clarifications, and approvals for each bid
Compliance Checks: Ensure all bids are compliant with internal and external guidelines, including formatting, legal requirements, and company branding
Database Management: Maintain accurate records in bid management software, including bid progress, key dates, and outcomes.
Scheduling and Deadlines: Track and manage bid timelines, ensuring all key milestones are met and identifying any potential risks to delivery
Bid Review: Support the quality assurance process by proofreading, reviewing, and editing bid documents to ensure accuracy and consistency
Post-Bid Activities: Assist with post-submission activities such as debriefs, feedback reviews, and updating bid libraries
Continuous Improvement: Contribute to process improvements, identify best practices, and support in updating the bid template library and other bid resources

Where you’ll work

FLEET HOUSE

SPRINGHEAD ENTERPRISE PARK S

NORTHFLEET

GRAVESEND

DA11 8HJ

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

JC TRAINING & CONSULTANCY LTD

Your training course

Bid and proposal co-ordinator (level 3)

Equal to A level

Course contents

Excellent organisational and time management skills to manage multiple activities simultaneously and prioritise own and others workloads
Ability to meet defined deadlines and set own milestones to manage workload
Ability to create and utilise a bid plan timetable and responsibility matrix, supporting virtual team adherence to process
Contribute to proposal project timetable including the timely collection of data from various parties including sub-contractors, consultants and internal subject experts
Ability to meet bid submission deadlines according to guidelines / instructions
Logging and capture of all proposal data in central repository
Able to maintain a healthy work life balance and understand the reasons why it is important to do so
Maintain compliance matrices to ensure compliance to all questions Capable of managing multiple projects and deadlines
Ability to proof read with an eye for detail
Good creative writing skills and good grammar/authoring
Collate proposal documents using library/information stores, search engines/corporate directories
Ability to use a range of tools, methods and search engines, to analyse and assimilate data, such as competitor analysis or customer research
Good verbal and written communication skills, and ability to communicate professionally with colleagues at all levels of the business
Liaise with sales/legal/finance teams and other virtual team members as necessary
The importance of putting the customer first and tailoring bid documents to their needs, wants and requirements
Work and engage with colleagues and virtual teams, leveraging relationships and networks to support information gathering and writing
Build relationships with colleagues and subject matter experts across the business, learning the go to people and how to manage their input
Build rapport and trust

Your training plan

Apprenticeship training is via online tutorials.

More training information

The apprenticeship is for 15 months and features all elements of bid mangement.

Requirements

Essential qualifications

GCSE in:

English (grade A -to C)
Maths (grade A to C)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
IT skills
Attention to detail
Organisation skills
Problem solving skills
Administrative skills
Number skills
Analytical skills
Logical
Team working
Creative
Initiative
Non judgemental
Patience
Strong written English

Other requirements

The applicant must feel comfortable drafting and proofreading documents and have a high level of attention to detail. The successful applicant must also be comfortable uploading bids and tenders onto portals. This can be a very busy but supportive environment, so the successful applicant needs to know when to speak out and ask for help.

About this company

We are Digital Transformation, Cyber Security and Managed Service experts, successfully delivering services for the public and private sector. Our approach integrates leading-edge ideas with a focus on people, being true partners and ensuring our clients are central to every step of the process. Our agile team swiftly adapts, enabling us to deliver optimal outcomes and solutions tailored to your requirements.

http://www.goaco.com (opens in new tab)

Company benefits

Counselling Services, Virtual Physiotherapy, Discounted Gym Memberships, Virtual Gym Classes, Discounted Private Health Cover, Eye Care Discounts Shopping Discounts, Debt Support, Money Advice, Free Credit Reports, Travel Money Savings

Disability Confident

A fair proportion of interviews for this apprenticeship will be offered to applicants with a disability or long-term health condition. This includes non-visible disabilities and conditions.

You can choose to be considered for an interview under the Disability Confident scheme. You’ll need to meet the essential requirements to be considered for an interview.

After this apprenticeship

Progression to a junior bid writer or bid manager.

Ask a question

The contact for this apprenticeship is:

Goaco Limited

Alina Webster

alina.webster@goaco.com

+44 333 444 0790

The reference code for this apprenticeship is VAC1000292874.

Apply now

Closes in 18 days (Thursday 9 January at 11:59pm)

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