HR Assistant Apprenticeship - Thomas's London Day Schools – Find an apprenticeship

Summary

We are seeking an HR Administrator to support the HR provision for Thomas’s Schools. Working closely with an HR Advisor, the role involves managing the end-to-end recruitment process, including safeguarding due diligence, to ensure an excellent candidate experience.

Annual wage: £20,000 a year
Minimum wage rates (opens in new tab)
Training course: HR support (level 3)
Hours: Monday to Friday (8.30am to 4.30pm)
37 hours 30 minutes a week
Possible start date: Monday 13 January
Duration: 1 year 6 months
Positions available: 1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

Providing generalist HR guidance and support to all staff across the senior and prep schools, including advising on HR policies and procedures around recruitment and selection, training, and development.
Managing the recruitment cycle from vacancy creation to induction.
Advising line managers on appropriate safeguarding checks and procedures for staff, volunteers, contractors, etc.
Completing pre-employment checks for new staff, volunteers, and contractors in line with the Safer Recruitment Policy.
Organising mandatory Safeguarding/Child Protection training for relevant staff.
Issuing HR documentation related to the employee lifecycle, such as employment contracts, contract amendments, and leaving letters.
Producing management reports or HR analytics as required by Senior Management.
Completing any other tasks or administration related to employee matters.
Manage the HR inbox by responding to generic queries and directing them as required.
Input HR-related data onto iTrent (e.g., new starters, leavers) and assist with iTrent-related queries, providing staff support and guidance where necessary.
Issue HR documentation as directed by the HR Advisor, including:
- Employment contracts, contract amendments, probation documents, and leaving letters.
Assist with recording staff sickness absences, chasing relevant paperwork (e.g., fit notes or return-to-work interviews), and flagging any concerns to the HR Advisor.
Take minutes at HR meetings as required.
Manage staff leaver communications, including reminders for school property retrieval and ID/access pass returns.
Assist with the storage and filing of HR documentation.
Provide administrative support to any member of the HR Department as needed.
Undertake any other reasonable duties as required by the HR Advisor.
Please note this is not an extensive list of all your responsibilities, we will discuss all duties fully during the screening process!

Where you’ll work

3 Square Rigger Row

London

SW11 3TZ

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

LET ME PLAY LIMITED

Your training course

HR support (level 3)

Equal to A level

Course contents

Service Delivery: Delivers excellent customer service on a range of HR queries and requirements, providing solutions, advice and support primarily to managers. Builds managers’ expertise in HR matters, improving their ability to handle repeated situations themselves where appropriate. Uses agreed systems and processes to deliver service to customers. Takes the initiative to meet agreed individual and team KPIs in line with company policy, values, standards. Plans and organises their work, often without direct supervision, to meet commitments and KPIs.
Problem Solving: Uses sound questioning and active listening skills to understand requirements and establish root causes before developing HR solutions. Takes ownership through to resolution, escalating complex situations as appropriate.
Communication & Interpersonal: Deals effectively with customers/colleagues, using sound interpersonal skills and communicating well through a range of media eg phone, face to face, email, internet. Adapts their style to their audience. Builds trust and sound relationships with customers. Handles conflict and sensitive HR situations professionally and confidentially.
Teamwork: Consistently supports colleagues /collaborates within the team and HR to achieve results. Builds/maintains strong working relationships with others in the team and across HR where necessary.
Process Improvement: Identifies opportunities to improve HR performance and service; acts on them within the authority of their role. Supports implementation of HR changes/projects with the business.
Managing HR Information: Maintains required HR records as part of services delivered. Prepares reports and management information from HR data, with interpretation as required.
Personal Development: Keeps up to date with business changes and HR legal/policy/process changes relevant to their role. Seeks feedback and acts on it to improve their performance and overall capability.

Your training plan

Qualification: Level 3 HR Support Apprenticeship Standard
Duration of course: 20 months
Training Provider: LMP Education (Rated BEST UK provider)
All learning delivered online/ remotely alongside role.

Requirements

Essential qualifications

GCSE in:

Maths and English (grade 4)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
IT skills
Attention to detail
Organisation skills
Customer care skills
Problem solving skills
Administrative skills
Analytical skills
Logical
Team working
Initiative
Non judgemental
Patience

About this company

Founded by Joanna and David Thomas in 1971, Thomas’s is a family-run group of co-educational independent schools in central London, providing an exceptional start in life to over 2,000 children. Our family-led vision is at the heart of what makes Thomas’s so special, fostering a warm, nurturing environment where every child thrives. From its humble beginnings, Thomas’s has flourished while staying true to its founding principles: kindness, respect, courtesy, honesty, and perseverance.

After this apprenticeship

Possible full-time employment upon completion of the apprenticeship.

Ask a question

The contact for this apprenticeship is:

LET ME PLAY LIMITED

Horiya

horiya.haji@lmpeducation.org

The reference code for this apprenticeship is VAC1000292606.

Apply now

Closes in 15 days (Monday 6 January at 11:59pm)

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HR Assistant Apprenticeship - Thomas's London Day Schools

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