Apprentice Business Administrator

Summary

To provide an efficient and effective administrative and finance support as a member of our school’s office team. Working with the Office Staff to promote a professional and friendly point of call to all pupils, parents and visitors to our school.

Annual wage: £12,880.51 a year
Minimum wage rates (opens in new tab)
Training course: Business administrator (level 3)
Hours: Monday to Friday 8.30am to 4pm.
35 hours a week
Possible start date: Saturday 1 February
Duration: 1 year 6 months
Positions available: 1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

Welcome all visitors to our school and ensure the school policy for safeguarding is adhered to, issue visitor badges and monitoring access to restricted areas
Provide general clerical and administrative support including photocopying, filing, routine correspondence, use of ICT packages such as word, excel, email and Arbor and any other programmes necessary to perform the role
To administer first aid when necessary
Administer medication to children within Policy Guidelines
Respond to enquiries, dealing with late children, requests to leave school during the school day and sick children
Use Arbor, and any other computer applications necessary to perform the role
Maintain the reception area including updating of noticeboards and literature
Assist the School Business Manager, Headteacher or Leadership Team as required
Receive and check deliveries against orders
Assist the Finance and Premises Management staff as required
Manage, redistribute and dispose of lost property
Participate in the school’s appraisal process
Assist in managing pupil attendance
Assist in the arrangement of school trips/outings
Assist with admission process, liaising with LA and SEND departments as required
Contribute to the overall ethos/work/aims of the school

Where you’ll work

The Horseshoe

Banstead

SM7 2BQ

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

EDUCATION AND SKILLS TRAINING & DEVELOPMENT LIMITED

Your training course

Business administrator (level 3)

Equal to A level

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

Business Administrator Level 3.

Requirements

Essential qualifications

GCSE in:

English (grade C)
Maths (grade C)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
IT skills
Attention to detail
Organisation skills
Customer care skills
Problem solving skills
Presentation skills
Administrative skills
Number skills
Analytical skills
Logical
Team working
Creative
Initiative
Patience

About this company

We are a three from entry junior school (years 3 to 6) and currently have 315 pupils on role. We are a friendly and enthusiastic team.

https://www.bcjs.org.uk/ (opens in new tab)

After this apprenticeship

Upon completion of the apprenticeship the apprentice can expect to be offered a permanent contract.

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