Business Administrator Apprentice

Summary

The apprentice will provide assistance across all operative departments and achieve an understanding of all shipping modalities. – air, sea, road and an understand of daily UK operations and storage management.

Annual wage: £22,000 a year
Minimum wage rates (opens in new tab)
Training course: Business administrator (level 3)
Hours: Monday - Friday, 8.30am - 5.30pm.
40 hours a week
Possible start date: Monday 27 January
Duration: 1 year 6 months
Positions available: 1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

The apprentice will provide assistance across all operative departments and achieve an understanding of all shipping modalities. – air, sea, road and an understand of daily UK operations and storage management.

To ensure that all work is undertaken within the remit of the company health and safety, and security procedures.
To attend weekly operations meetings.
To assist set up and arrange local work including quoting and invoicing.
To ensure that all new clients have service agreements, and all existing clients have update insurance agreements.
To provide administrative assistance to all shipping departments, including submission of documentation, liaising with clients and preparation of invoices.
To receive training and achieve an understanding of shipping across the departments to enable efficiency and career progression.
To assist collating quotes from suppliers when required.
To keep all Consignees and Consignors informed of shipping departures and arrivals.
To liaise and inform the Warehouse on future projects effecting staffing and warehouse resources.
To be involved in the development and improvement of existing operations systems.
To the planning, costing and execution of operations throughout the business.

Where you’ll work

5-7 Park Royal Road

W3 6XA

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

WEIR TRAINING LIMITED

Your training course

Business administrator (level 3)

Equal to A level

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

The candidate will complete an apprenticeship within the agreed subject for the vacancy. This may include a BTEC Diploma/Standard and End Point Assessment

It may also include Functional Skills in maths and English.

The apprentice will achieve a Level 3 Business Administrator Apprenticeship Standard

Full training will be given by our in-house Learning and Development team, online with our LMS and face to face mentoring, coaching and training from various Private Client Services employees in each department

More training information

Cadogan Tate (Art Logistics) is committed to developing the skills of all its employees through training. One of the most important elements of your role is to participate actively in our learning and development programmes. You will have attended the Company's induction course covering manual handling, Health & Safety and Foundation Skills to ensure that you fully understand the unique requirements of the Company.

Requirements

Essential qualifications

GCSE or equivalent in:

English (grade 4-9)
Maths (grade 4-9)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
IT skills
Attention to detail
Organisation skills
Customer care skills
Problem solving skills
Administrative skills
Number skills
Initiative
Patience
Responsible
Willingness to learn
Interpersonal skills
Conscientious
Self-motivated
Positive attitude

About this company

Cadogan Tate is intentionally recognised as a market leader in fine art logistics with full service operations across the USA (Chicago, New York, Los Angeles, Miami, San Francisco, Dallas and Aspen), London, Paris and Cote d'Azur. Our reputation is built on providing exemplary service to collectors, galleries and museums around the world. This services is underpinned by our fundamental values which inform the way we look at our clients, as well as how we ensure safe and efficient handling of their possessions.

http://www.cadogantate.com/ (opens in new tab)

After this apprenticeship

Upon completion of the Apprenticeship, then a permanent role will be discussed.

Ask a question

The contact for this apprenticeship is:

WEIR TRAINING LIMITED

Matt Noyce

mnoyce@weirtraining.co.uk

07885 881069

The reference code for this apprenticeship is VAC1000291859.

Apply now

Closes in 15 days (Monday 6 January at 11:59pm)

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