Contracts Team Administrator Apprentice

Summary

Furn Contracts Ltd are currently seeking a motivated and organised individual to support the Contracts Division with the administration tasks required to enable the day to day running and core functions of the business

Annual wage: £13,741 a year
Minimum wage rates (opens in new tab)
Training course: Business administrator (level 3)
Hours: Monday - Friday, 9.00am - 5.00pm
35 hours a week
Possible start date: Monday 13 January
Duration: 1 year 9 months
Positions available: 1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

Provide administrative support to the team, including handling phone calls, emails, and other correspondence
Assist with data entry and maintaining accurate records and reports for all teams
Perform general tasks such as filing, photocopying, and scanning documents
Assist with scheduling appointments, orders, bookings and coordinating meetings
Help with organising and maintaining office supplies and inventory
Prepare and distribute reports, memos, and other documents as needed
Assist with special projects and other administrative tasks as assigned

Where you’ll work

UNIT 5

WICKHAM BUSINESS PARK HONYWO

BASILDON

ESSEX

SS14 3EQ

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

CROWN VOCATIONAL TRAINING LIMITED

Your training course

Business administrator (level 3)

Equal to A level

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

Business Administrator Level 3 Apprenticeship Standard:

Remote learning via Teams and supported with an online platform
Sessions are scheduled following induction

Requirements

Essential qualifications

GCSE in:

Maths and English (grade 4 or above)

Desirable qualifications

A Level in:

Any (grade E or above)

BTEC in:

Any (grade Pass or above)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
IT skills
Attention to detail
Organisation skills
Problem solving skills
Presentation skills
Team working
Initiative
Professional demeanour
Maintain confidentiality

Other requirements

Candidates must demonstrate a logical and accessible way to reach the location independently, if they do not drive.

About this company

Furn Contracts Ltd are operating at the forefront of providers within the UK currently delivering stand-alone services or fully integrated solutions in the fields of Environmental, Enabling, Access, Construction, Fire and Insulation. With an unwavering commitment to excellence and safety, we strive to deliver superior services tailored to meet the unique needs of both our domestic and commercial clients.

https://furncontracts.uk/ (opens in new tab)

After this apprenticeship

Previous apprentices have been retained in the industry, but dependant on performance and progression

Ask a question

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