Business Administration Apprenticeship

Summary

To provide routine general clerical, administrative and financial support to the school. To work collaboratively with all staff and parents in order to support pupil /student well being and to promote the five outcomes of Every Child Matters.

Annual wage

£22,737 a year

Minimum wage rates (opens in new tab)

Annually

Training course

Business administrator (level 3)

Hours

The working week will be discussed at interview.

35 hours a week

Possible start date

Monday 6 January

Duration

1 year 6 months

Positions available

1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

Duties to include:

To undertake reception duties, answering routine telephone and face-to-face enquiries and to sign in visitors
To assist with pupil first aid and welfare duties, including looking after sick pupils, liaising with parents and staff etc
To undertake routine clerical and administrative support duties on behalf of individual members of staff, sections/departments or faculties, in relation to the organisation of school activities. Administration
To provide routine clerical support, for example, photocopying, filing, faxing, emailing, and completing routine forms
To maintain manual and computerised records and management information systems
To undertake typing, word processing and other IT based tasks
To collect and distribute incoming mail, despatch outgoing mail as appropriate
To undertake routine administration, for example, registers and school meals
To assist with school administrative duties relating to examination invigilation

Other Responsibilities:

To be aware of and comply with policies and procedures relating to child protection, health and safety, security, confidentiality and data protection, reporting all concerns to an appropriate person as soon as they arise
To be aware of and support differences and to ensure equal opportunities for all
To contribute to the overall ethos, work and aims of the school
To attend and participate in relevant meetings as required
To participate in training and other learning activities and performance development as required
Where the postholder is disabled, every effort will be made to supply all necessary aids, adaptations or equipment to allow them to carry out all the duties of the job. If, however, a certain task proves unachievable, job redesign will be fully considered

Where you’ll work

Levenshulme High School

Crossley Road

Levenshulme

Manchester

M19 1FS

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

TOTAL PEOPLE LIMITED

Your training course

Business administrator (level 3)

Equal to A level

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

This apprenticeship will be working towards a Business Administrator Level 3 Apprenticeships standard, delivery method for training and location to be confirmed.

Requirements

Essential qualifications

GCSE or equivalent in:

English (grade 4)
Maths (grade 4)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Administrative skills
Communication skills
IT skills
Organisation skills

Other requirements

- Experience of general clerical and administration would be beneficial. - Prepared to undertake first aid training and be part of the first aid rota - To have a personal commitment to continuous self-development and the continuity of school improvement and commitment to the school's professional standards, including dress code as appropriate. - Be willing to consent to apply for an enhanced disclosure to a DBS (Disclosure and Barring service) check

About this company

Levenshulme High School is part of the Greater Manchester Education Trust. We are a small multi-Academy trust comprising of ourselves and three other Manchester high schools.

After this apprenticeship

Upon successful completion of this apprenticeship Levenshulme High School offer excellent progression opportunities within the organisation. Progression onto higher level apprenticeships would also be an opportunity.

Ask a question

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