Administration Apprentice

Summary

We are looking for an administration apprentice to join our small, friendly primary school. This is a great opportunity to develop your skills and experience in school administration through supporting our Administrator to provide a wide range of administrative services.

Annual wage: £7,987.20 a year
Minimum wage rates (opens in new tab)
Training course: Business administrator (level 3)
Hours: Initially Monday to Thursday 9.00am – 3.30pm with half an hour unpaid lunch break
24 hours a week
Possible start date: Monday 24 February
Duration: 1 year 6 months
Positions available: 1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

• Reception duties, acting as first point of contact and dealing with enquiries by telephone or face-to-face.
• General administrative duties including data input, sending emails, producing documents and sorting mail.
• Liaising with parents and carers including regarding pupil absence.
• Maintaining manual and computerised records and management information systems.
• Supporting with day-to-day tasks such as ordering lunches, fruit and milk.
• Providing flexible support to staff and classrooms.
• Maintaining the general enquires inbox and directing queries/messages to the relevant person.
• Financial administration such as collecting and recording monies.
• Assisting with arrangements for academy visits and events.
• Supporting with safeguarding processes and procedures.

Where you’ll work

FRANCIS STREET

BRACEBRIDGE

LINCOLN

LN5 8QG

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

THE PRIORY FEDERATION OF ACADEMIES

Your training course

Business administrator (level 3)

Equal to A level

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

Level 3 Business Administrator Apprenticeship training can be found on the below link:(https://www.instituteforapprenticeships.org/apprenticeship-standards/business-administrator-v1-0)

Level 1/2 Functional Skills in maths and English (if required) End-Point Assessment (EPA)

Workshops located in Lincoln, typically held once a month

Requirements

Essential qualifications

GCSE in:

English (grade 4)
Maths (grade 4)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
IT skills
Attention to detail
Organisation skills
Customer care skills
Administrative skills
Team working

About this company

Bracebridge Infant and Nursery School staff and trustees are committed to going the 'extra mile' to meet the needs of our children and their families. We work hard to enable our children to emerge as independent, confident learners who aspire towards 'Being the best that we can be!'

https://www.bracebridge.lincs.sch.uk/ (opens in new tab)

After this apprenticeship

We expect there to be an administrator vacancy available at the end of the apprenticeship, which would be open to the apprentice to apply for.

Ask a question

The contact for this apprenticeship is: