Level 3 Business Administration Apprenticeship – Estates Team. – Find an apprenticeship

Summary

Empower yourself and the Next Generation: Become an Estates Apprentice at Stamford College! We are excited to offer a dynamic opportunity for a dedicated Estates Apprentice to join our vibrant college community. In this role, you will be supported as an Apprentice Business Administrator.

Annual wage: £12,347 a year
Minimum wage rates (opens in new tab)
Training course: Business administrator (level 3)
Hours: Normal working hours of 8.30am to 5pm Monday to Thursday, 8.30am to 4.30pm Friday
37 hours a week
Possible start date: Monday 27 January
Duration: 1 year 9 months
Positions available: 1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

Your main duties and responsibilities will include, but will not be limited to the following areas:

To work within the Estates Department assisting with clerical and administrative duties as required, including word processing and the update of information databases
To provide general admin support to high standard of accuracy and presentation
To provide information and answer queries from internal and external customers
To answer and direct telephone enquiries
To provide a reception service for the department
To maintain and update the Insights page for Estates team, environment, H&S and security
To produce letters, memos, reports and other correspondence using a range of MS Office IT packages
To maintain documents, files and records, including maintenance of archiving
To monitor, purchase and store stationery
To raise purchase orders for the team (if required)
To collect and distribute the team’s post
To maintain strict confidentiality and discretion at all times
To conform with the Health and Safety requirements relevant
To raise purchase orders as required, place orders and co-ordinate the use within Estates of the procurement card
To input and maintain information on the Estates System
Co-ordinate the timely daily franking and bagging of external mail for collection
To operate lost property procedures, including contacting students and recording and storage of items in liaison with the Security or Campus and Community Officers
Any other duties, which may reasonably be regarded as commensurate with the responsibilities of the post

Where you’ll work

Drift Road

Stamford

PE9 1XA

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

INSPIRE EDUCATION GROUP

Your training course

Business administrator (level 3)

Equal to A level

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

Business Administrator Level 3.

1 or 2 days per month at Peterborough College depending on the tutoring roster.

More training information

Your main place of work will be at Stamford College; however, your college tutoring days will be at Peterborough College.

Requirements

Essential qualifications

GCSE in:

in 5 subjects including Maths & English (grade C/4 or equivalent)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
IT skills
Attention to detail
Organisation skills
Administrative skills
Analytical skills
Logical
Team working
Initiative
Non judgemental
Patience

Other requirements

All employment offers are subject to a satisfactory fully-funded enhanced DBS check.

About this company

Stamford College provides Further & Higher education for students in Lincolnshire, Northamptonshire, Cambridgeshire, Leicestershire & Rutland. We have a range of courses from entry level to A levels foundation degrees and are a leading apprenticeship provider.

Company benefits

Local Government Pension Scheme. 30 days holiday per year, plus bank holidays and discretionary days

After this apprenticeship

Potential opportunity for admin-based role within the college.

Ask a question

The contact for this apprenticeship is:

INSPIRE EDUCATION GROUP

Nikki Watson

nikki.watson@ieg.ac.uk

The reference code for this apprenticeship is VAC1000289612.

Apply now

Closes in 10 days (Sunday 15 December)

When you apply, you’ll be asked to sign in with a GOV.UK One Login. You can create one at the same time as applying for this apprenticeship.

After signing in, you’ll apply for this apprenticeship on the company's website.

Company’s application instructions

On accessing the work for us website click on the "view vacancies" box. From here select the Estates Apprentice - Level 3 vacancy and then click apply online.

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Level 3 Business Administration Apprenticeship – Estates Team.

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