Business Recruitment Office Administrator Apprentice

Summary

James Ray Recruitment are a growing and thriving company that are expanding and want to invest in the future, they are looking for a keen and self-motivated person to join the team as a Business Recruitment office administrator apprentice. You will be trained by experienced staff in a friendly office.

Annual wage

£12,313.60 a year

Minimum wage rates (opens in new tab)

Pay reviewed regularly

Training course

Business administrator (level 3)

Hours

Monday to Friday 8.30am - 4.30pm but can be flexible e.g. 9am - 3pm.

37 hours a week

Possible start date

Monday 16 December

Duration

1 year 6 months

Positions available

1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

Main duties will include:

Answering all incoming calls and directing them to the right person
Diverting all emails to the correct person
It will also be pre-screening candidates across all divisions
Data input of candidate's details
Adhering to all GDPR policies
Being on reception meeting and greeting employer and candidates
Use of spreadsheets for payroll

Where you’ll work

53 North Bar Within

Beverley

HU17 8DG

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

HULL COLLEGE

Your training course

Business administrator (level 3)

Equal to A level

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

Training will be delivered onsite at the employer's workplace. With regular visits from Hull College.

More training information

Hull college will deliver the Business Administrator Level 3 apprenticeship standard.

Requirements

Essential qualifications

GCSE in:

English (grade 4)
Maths (grade 4)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
IT skills
Organisation skills
Customer care skills
Team working
Initiative

About this company

James Ray Recruitment are a people-first recruitment agency. We have offices in Beverley and serving Hull, East Yorkshire and the surrounding area. In 2024, we launched our Liverpool office, working with top clients and candidates in the Northwest, including Manchester. Our team combined has decades of experience in recruitment at some of the region’s largest firms. When we established James Ray Recruitment in 2022, we wanted to do things differently and put people first. We know that hiring the right staff is one of your biggest decisions. At James Ray we go above and beyond to ensure that any candidate we put in front of you has the right knowledge, skills and experience to be a success in your business. We take the time to get to know you and your company culture, ensuring that our candidates are the right fit.

https://jamesrayrec.com/ (opens in new tab)

Company benefits

Paid Birthday Day off Company socials Increased annual leave Monthly incentives

After this apprenticeship

On successful completion of the apprenticeship there is a full-time role also progression to be a recruitment advisor.

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