Administration Apprenticeship
HMM MECHANICAL SERVICES LTD
STOKE-ON-TRENT, ST6 4PB
Closes in 19 days (Wednesday 11 December at 11:59pm)
Posted on 14 November 2024
Contents
Summary
As an Administration Apprentice, you will support our administrative team in various essential tasks that keep our operations running smoothly. Your responsibilities will include managing incoming calls and emails, scheduling appointments, maintaining accurate records, and assisting with the preparation of documents.
- Annual wage
- £12,812.80 a year
- Training course
- Business administrator (level 3)
- Hours
-
Monday - Thursday, 8.00am to 4.30pm
& Friday, 8.00am to 3.00pm with 30 minutes lunch break and a 15 minute break in the morning afternoon.
38 hours a week
- Possible start date
-
Monday 23 December
- Duration
-
1 year 9 months
- Positions available
-
1
Work
As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.
What you’ll do at work
- Answering the Phone
- Dealing with queries
- Booking in reactive jobs
- Assisting with Domestic/Commercial PPM Works
- Raising and Issuing Purchase Orders to Sub-Contractors
- Obtaining & Matching Jobs Sheets with Sub Contractors Invoices
- Obtain Service reports and reviewing prior to upload
- Manage and issue service reports to the client and upload onto the system
- Communicating with clients and suppliers via email and telephone
- Organising documentation, including logging documents on the clients' database records
- Filing
- Typing notes, reports and papers for distribution.
- Communicate effectively with Operational team and Customers where appropriate
- Assisting with the company Vehicles – Booking in services/mots ECT
- Tracker Reporting
- Carrying out weekly/monthly Health and Safety checks
- Checking that all HR documents are up to date
- Additional duties as required within the role
Where you’ll work
LONGBRIDGE HAYES IND EST
UNIT 3
CHEMICAL LANE
STOKE-ON-TRENT
ST6 4PB
Training
An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.
College or training organisation
INTEC BUSINESS COLLEGES LIMITED
Your training course
Business administrator (level 3)
Equal to A level
Course contents
- Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
- Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
- Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
- Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
- Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
- Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
- Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
- Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.
Your training plan
- The apprentice will have regular 4 - 6 weekly visits by the assessor and that will be a blend of on line and on site visits at the employer premises.
Requirements
Essential qualifications
GCSE in:
- English (grade A* - C / 9 - 4)
- Maths (grade A* - C / 9 - 4)
Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.
Skills
- Organisation skills
- Initiative
- Good communication skills
- Understanding of Computers
- Good understanding of Excel
- Good understanding of Word
- Good understanding of Emails
- Admin experience useful
- Friendly nature
- Willing to learn
- Can work as part of a team
- Able to work alone
- Good attention to detail
- Positive attitude
Other requirements
Access to our unit - we are based on an industrial estate/long road with limited access to the main bus routes but there are bus routes within walking distance from Port Hill/Longport and there is a train station within walk distance (Longport)
About this company
All of the professional Mechanical & Building services you need, under one roof. HMM Mechanical & Building Services are dedicated to our customers and the high quality, trusted services we provide. We have over 30 years’ experience in the heating and plumbing industry, mechanical services and building maintenance. We are a friendly business specialising in everything from installations, repairs, servicing and maintenance covering local and national areas.
After this apprenticeship
- Progression within the Company, take on more responsability to taking the management role and taking their own apprentice on.
Ask a question
The contact for this apprenticeship is:
INTEC BUSINESS COLLEGES LIMITED
Tracey North
tracey.north@intecbusinesscolleges.co.uk
07580997408
The reference code for this apprenticeship is VAC1000287388.
Apply now
Closes in 19 days (Wednesday 11 December at 11:59pm)
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