Contract Administrator / Public Liaison Apprentice

Summary

George Cox and Sons Ltd are looking for a Contract Administrator / Public Liaison Apprentice to assist the Lancashire Business Centre with all administrative duties from preconstruction to job completion. Our ethos towards training is centred around both the needs of the company and the aspiration of the individual.

Annual wage

£17,511 a year

Minimum wage rates (opens in new tab)

Annual Profit Related Bonus

Training course

Business administrator (level 3)

Hours

Working Hours: Monday to Friday 08:00 – 16:00 (30 minutes unpaid lunch)

37 hours a week

Possible start date

Monday 16 December

Duration

1 year 6 months

Positions available

1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

Key responsibilities of the role and the day-to-day tasks and duties of the role, full training will be given.

Contract Administration
- Assist the project team to compile the Construction Phase Plan (CPP)
- Obtain and save the Purchase Order (PO) / Letter of Intent (LOI) / Contract Documents (CD)
- Enter order onto Sage / Construct / George Cox Portal
- Diarise monthly valuation deadlines / monitor valuations sent to accounts to raise application / invoice for payment
- Weekly Cost Sheet management – add the labour / vehicles / materials / fuel use / sub-contractor costs
- Extract material from yard logs and allocate on cost sheet
- Check and authorise time sheets on George Cox portal
- Raise and issue sub-contract orders
- Collect delivery tickets, match with invoices, check all costs are accounted for on time sheets.
- Assist in extracting Sage information to enable Monthly check of Sage against Cost sheets for costs/invoices to ensure all project cost are captured.
- Produce monthly/periodic Sage report for the CM/QS on project running costs
- Maintain cost sheet summary for each contract on a weekly basis.
- Issue KPI information, H&S stats and people hours to the client where required.
- Assist in the preparation of reports to support the business centre reviews.
- Assist Site managers in keeping accurate and up to date records
- Assist in Collating and produce the O&M manual
- Request Substantial Completion Certificate (SCC) – Monitor / issued by CM
- Substantial Completion Granted (SCG) certificate – Monitor / issued by CM

Public Liaison
- Work with Blackpool PR and Communications regarding updates for members of the public and local businesses
- Liaise with members of the public and local businesses both remotely (emails/phone etc) and face to face
- Support and coordinate with schools regarding visits to the scheme
- Attend public events regarding the scheme

Where you’ll work

Common Edge Road

Blackpool

Lancashire

FY4 5FH

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

BLACKPOOL AND THE FYLDE COLLEGE

Your training course

Business administrator (level 3)

Equal to A level

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

STANDARD & LEVEL

The successful candidate will work towards completing the Level 3 Business Administration Standard from the Institute for Apprenticeships & Technical Education. Delivered by Blackpool and The Fylde College offering expert tuition and exceptional facilities.

Personalised programme

Your B&FC apprenticeship is made up of several different elements and each one reflects your individual abilities and career goals. Our expert tutors and assessors have relevant industry experience and will support you to achieve all your goals.

Off-the-job training

Developing your skills at work is called on-the-job training, 20% of your apprenticeship (equal to one full day a week) will be ‘off-the-job’. This might include attending College, tackling projects, online learning, coaching, shadowing, or training for your job.

Stacks of support

Assessment mostly takes place in the workplace. When you start, you will be allocated a skills coach, who will visit you at least once a month to guide and support you and help you to plan for your future. We will also provide you with specialist support for yourFunctional Skills in English and maths (if required) and for any additional needs that you make us aware of.

Requirements

Desirable qualifications

GCSE in:

English (grade 4)
Maths (grade 4)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
IT skills
Attention to detail
Customer care skills
Team working
Initiative

Other requirements

The apprentice will be required to occasionally travel to other sites therefore a driving licence and vehicle will be required.

About this company

A leading North West Highways and Civils contractor with 75 years’ experience of delivering long term sustainable solutions.

https://www.gcox.co.uk/ (opens in new tab)

Company benefits

Permanent (subject to successful completion of probationary period) Workplace Pension Accident and Life Cover (after probationary period) Holidays 35 days including bank holidays (Sufficient days will need to be saved for the Christmas Shutdown)

After this apprenticeship

Potential full time position upon successful completion of Apprenticeship for the right candidate.

Ask a question

The contact for this apprenticeship is:

BLACKPOOL AND THE FYLDE COLLEGE

Deborah Kelly

deborah.kelly@blackpool.ac.uk

The reference code for this apprenticeship is VAC1000287024.

Apply now

Closes in 7 days (Friday 29 November)

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After signing in, you’ll apply for this apprenticeship on the company's website.

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