Human Resources Administrator Apprentice

Summary

Are you seeking a challenging and varied career in HR but don’t know where to start? Are you willing to commit to a full and comprehensive training plan for 3 years in order to qualify as a CIPD Level 3 HR Practitioner? If yes, come and join Vulcain.

Annual wage

£20,000 a year

Minimum wage rates (opens in new tab)

Salary is between £20,000 to £23,000 depending on current qualifications and previous experience plus our full range of benefits and a guaranteed £5K salary increase once qualified.

Training course

HR support (level 3)

Hours

Monday to Friday, 08.30 to 17.00. 30 mins for lunch. 40 hours per week. This is an office based role only so no home working is available initially.

40 hours a week

Possible start date

Monday 24 February

Duration

2 years

Positions available

1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

Working with and supporting the HR Manager with all HR administrative tasks.
Working closely with the Office Manager, Recruitment team, Business Management team, IT Support and the HR Manager to ensure the smooth and timely onboarding of new starters. including the production of all starter paperwork, system administration, IT set up, induction diary management, induction programme ownership and delivery, payroll administration and any other HR related tasks as necessary.
Ownership and management of our UK Visa application process, Right to Work checks and verifications including updating and maintaining Home Office records for current staff and leavers.
Ownership of the new starter and renewal vetting process to meet both Vulcain and Client needs including SC vetting for other parts of the Vulcain UK Group.
Working with the Operations Manager to support all training administration including booking and recording training and securing funding from external bodies including the ECITB.
Administration of probation periods.
Administration of employee benefits including updating records on provider portals, liaising with our Benefits Broker etc.
Supporting payroll administration as and when required
Providing ad hoc HR reports.
Collating and checking information.
Maintaining accurate and up to date employee records on internal systems to ensure HR records are a golden source of data, systems include BrightHR, Simus and the Home Office and BUPA benefits portals.
Other administrative tasks as and when required.
Occasionally supporting the HR Manager with any ER casework as and when required including taking minutes, meeting booking, record keeping, acting as an observer for training purposes etc.

Where you’ll work

Vulcain Engineering Ltd

Suite 3, Meadow Mill

Eastington Trading Estate, Eastington

Stonehouse

GL10 3RZ

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

CIRENCESTER COLLEGE

Your training course

HR support (level 3)

Equal to A level

Course contents

Service Delivery: Delivers excellent customer service on a range of HR queries and requirements, providing solutions, advice and support primarily to managers. Builds managers’ expertise in HR matters, improving their ability to handle repeated situations themselves where appropriate. Uses agreed systems and processes to deliver service to customers. Takes the initiative to meet agreed individual and team KPIs in line with company policy, values, standards. Plans and organises their work, often without direct supervision, to meet commitments and KPIs.
Problem Solving: Uses sound questioning and active listening skills to understand requirements and establish root causes before developing HR solutions. Takes ownership through to resolution, escalating complex situations as appropriate.
Communication & Interpersonal: Deals effectively with customers/colleagues, using sound interpersonal skills and communicating well through a range of media eg phone, face to face, email, internet. Adapts their style to their audience. Builds trust and sound relationships with customers. Handles conflict and sensitive HR situations professionally and confidentially.
Teamwork: Consistently supports colleagues /collaborates within the team and HR to achieve results. Builds/maintains strong working relationships with others in the team and across HR where necessary.
Process Improvement: Identifies opportunities to improve HR performance and service; acts on them within the authority of their role. Supports implementation of HR changes/projects with the business.
Managing HR Information: Maintains required HR records as part of services delivered. Prepares reports and management information from HR data, with interpretation as required.
Personal Development: Keeps up to date with business changes and HR legal/policy/process changes relevant to their role. Seeks feedback and acts on it to improve their performance and overall capability.

Your training plan

HR Support Level 3 qualification
Whilst the majority of the training will take place at the employer's premises, there will be occasional attendance required at Cirencester College.

Requirements

Essential qualifications

GCSE or equivalent in:

Maths and English (grade 4 or above)

Desirable qualifications

A Level or equivalent in:

2 A levels or degree (grade C or above)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
IT skills
Attention to detail
Organisation skills
Customer care skills
Problem solving skills
Administrative skills
Number skills
Logical
Team working
Creative
Initiative
Non judgemental
Patience
ability to multi-task
Extremely discrete
Forward thinking
Risk averse
Adaptable and unflappable
Tenacious attitude
Friendly and approachable
Cultural awareness

Other requirements

The location for the role is our Eastington Head Office near Stroud. As we’re in a rural location, and there is a requirement to travel to and from college each week, the ability to drive is essential. Right to work in the UK is a requirement as this role will not be Sponsored. It’s very difficult to tell you what a day in the life of our HR Apprentice will look like. The job profile gives an indication of what skills and expertise you’ll grow and develop during your training but day to day tasks and activities are very wide in scope and hugely varied depending on what’s going on within the business. One moment you’ll be preparing a reference for someone moving into their new home, then preparing a contract and starter pack for a new joiner, then working with the HR Manager to research a key change in policy or legislation or employment law and how this affects Company policy or you’ll be updating and managing data in time for the payroll cut off. All the while working with a really friendly bunch who will want you to learn.

About this company

Vulcain Engineering provides engineering consultancy services across multiple industry sectors on a global scale. With operations in 36 countries and employing over 3,500 staff worldwide, our business responds to the needs of our clients by providing expertise in the form of high added value engineering services. By consistently delivering exemplary outcomes for our customers, the French-owned Vulcain Group has seen steady growth and expansion going from 45 to 200 employees in 4 years. Our success lies in the professional capabilities of the people we hire and our ongoing commitment to providing a first-class service. It is because of this that our UK business continues to thrive. With a primary focus on the Nuclear Sector, our Technical Communities based in the Southwest of England are making valuable contributions to the mega-infrastructure, Nuclear New Build projects at Hinkley Point C (HPC), Somerset and the predicted build at Sizewell C (SZC) in Suffolk. Our values are care & compassion, performance, team spirit and inclusiveness.

http://www.vulcain-eng.com/en (opens in new tab)

After this apprenticeship

Following successful completion of the apprenticeship it is hoped the individual stays with Vulcain for an additional year to become more exposed to HR activities as the Company grows, involvement with Group activities, supporting the HRM on more complex ER case work. It is likely Vulcain is happy to support a CIPD Level 5 qualification upon completion of the Level 3.

Ask a question

The contact for this apprenticeship is:

CIRENCESTER COLLEGE

Kate Tingle

kate.tingle@cirencester.ac.uk

01285626168

The reference code for this apprenticeship is VAC1000287023.

Apply now

Closes on Friday 31 January

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