Data Entry Apprentice

Summary

An exciting opportunity has arisen for an Data Entry Apprentice to join our busy Registry Department at Bishop Auckland College. The successful candidate will be trained on aspects in the Registry department including inputting and amending student, course, timetabling and attendance data using our management information systems.

Annual wage: £12,313.60 a year
Minimum wage rates (opens in new tab)
Training course: Business administrator (level 3)
Hours: Monday - Thursday, 8.00am - 5.00pm and Friday, 9.00am - 12.00pm
37 hours a week
Possible start date: Wednesday 8 January
Duration: 1 year 6 months
Positions available: 1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

Initial allocation of functions of which the post holder will have direct responsibility:

Input and amendment of student, course, timetable and attendance data on the CMIS
Dealing with student, course, timetable and attendance enquiries
Liaising with Heads of Schools and other curriculum staff about queries and issues
Allocating curriculum rooms for other purposes i.e. exams and meetings
Assisting with the production of reports relating to student, course, timetable and attendance data
Assisting with the validation checks on data and making amendments as necessary
Assisting with invigilation of examinations
Assisting with the despatch of examination results and certificates
Filing and archiving of student, course, timetable and attendance records
Supporting the work of colleagues
Any other duties as requested by the Director of Planning & Data Management

Where you’ll work

Woodhouse Lane

Bishop Auckland

Durham

DL14 6JZ

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

BISHOP AUCKLAND COLLEGE

Your training course

Business administrator (level 3)

Equal to A level

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

You will be supported in working towards the level 3 Business Administrator standard
Full, on the job training to be provided by the employer - Bishop Auckland College
You will be assigned an assessor who will visit you in the workplace on a regular basis

Requirements

Essential qualifications

GCSE in:

5 GCSE’s at Grade 4/C including English and maths (grade 9-4 / A*-C / Level 2)
English (grade 9-4 / A*-C / Level 2)
Maths (grade 9-4 / A*-C / Level 2)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
IT skills
Organisation skills
Administrative skills

About this company

Our Mission, Vision & Values Bishop Auckland College offers students the opportunity to select from a comprehensive programme of full-time courses in a wide range of disciplines. The College also provides a full range of adult education at its Bishop Auckland campus and many venues in the community. Members of staff are highly qualified and experienced, regularly updating their qualifications and industrial experience to ensure the quality and relevance of our programmes. Mission: The passion that drives us Get the skills, get the job: High quality vocational learning that creates bright futures for all. Vision: Shaping the future The Bishop Auckland College Group will continue to evolve by responding to individual, community and business needs with high quality specialist provision that builds prosperity for all people and catalyses local economic regeneration. Culture and values Bishop Auckland College is a great place to study or work and our culture is quite distinctive. The College staff are an exceptionally tight-knit community of people who are absolutely dedicated to our students, our College and our local communities. Most of our staff and students originate from the local area and understand our context – the challenges and the enormous opportunities – very well. Bishop Auckland College is a unique, diverse and inclusive environment in which everyone is supported to grow, develop and really flourish. We treat each student as an individual because we know that everyone is different. Every individual has their own unique talents, circumstances, challenges and aspirations. Every student brings something special and it is this diversity and richness of ideas that makes college life interesting, fun and vibrant. Our culture is such that all students, staff and visitors feel welcome, safe, respected and valued, and we always stay true to our core values. We know that positive and productive relationships are the key to unlocking the potential within each and every young person or adult learner, and ensuring that everyone has a bright future. For this reason, our staff are absolutely dedicated to really getting to know our students - what motivates them, their career aspirations and any extra support they might need too. We can do this because our class sizes are smaller than in some colleges and because we have a fantastic team of caring and dedicated staff. We understand that some of our students face difficult challenges and our approach is clear: where barriers exist, we focus relentlessly on supporting students to climb high and overcome them. For all students, our intent is always the same: from the moment they are welcomed into our College community, we aim to transform the life chances of every student, helping them to progress into fulfilling careers and contribute to the productivity and prosperity of our local economy. Whilst we are rightly proud of our unique internal culture, Bishop Auckland College is an outward-facing organisation that recognises the critical importance of collaboration in order to lead change and influence local agendas. Through our many partnerships with employers and other stakeholders, we have established our place at the heart of our community and as a key partner in the regeneration of Bishop Auckland and south Durham. We are entrepreneurial, ambitious and we expect excellence – from ourselves and from our students.

https://bacoll.ac.uk/ (opens in new tab)

After this apprenticeship

To be discussed at interview

Ask a question

The contact for this apprenticeship is:

BISHOP AUCKLAND COLLEGE

David Brough

david.brough@bacoll.ac.uk

01388743164

The reference code for this apprenticeship is VAC1000286296.

Apply now

Closes in 6 days (Wednesday 27 November at 11:59pm)

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