Business Apprenticeship

SEVERN BRIDGES MULTI ACADEMY TRUST

Shrewsbury, SY1 2SZ

Closes in 12 days (Monday 25 November)

Posted on 5 November 2024

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Summary

The Severn Bridges Multi-Academy Trust and Trustees wish to appoint a dedicated and suitably experienced Admin Apprentice to join our enthusiastic and supportive central team. The business apprentice will work within the central team to support all aspects of administration and finance. Including support to the CEO and Deputy CEO.

Annual wage
£12,313.60 a year

Minimum wage rates (opens in new tab)

Please bear in mind that, due to the role being term time only that this will be pro rata.

Training course
Business administrator (level 3)
Hours
Monday to Friday (Term Time only) with one day per week based in college at day release. 09:00-17:00

37 hours a week

Possible start date

Monday 2 December

Duration

1 year 9 months

Positions available

1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

The duties and responsibilities listed below are indicative of the tasks you will perform, and are not intended to be an exhaustive list. The postholder will be expected to take on additional tasks appropriate to the role as they arise.

 

 

Administration and Governance

●      To provide support within the Central Team particularly the CEO and Deputy CEO with all administrative tasks including photocopying, filing, arranging meetings, organising room bookings, transport arrangements and managing diaries.

●      Assist the team in collating data and producing reports as required.

●      Attend and take notes at meetings as required.

●      To collate information required for publication on the Trust website, e.g. Trustee/Member/Staff declaration of interest forms.

●      Act as the first point of contact for visitors, dealing with telephone and face to face enquiries efficiently and in a professional and supportive manner.

●      Organise and set up rooms for training and meetings.

●      Seek support from other colleagues where necessary to respond to complex enquiries.

●      Respond to messages promptly and accurately, passing on information to relevant staff members as necessary.

●      Respond to routine correspondence.

 

Finance

●      Undertake general financial administration as directed by the Trust Business Manager.

●      Maintain office stock and supplies ordering new supplies when necessary.

●      To pay any central invoices recording expenditure accurately on Xero

●      To coordinate all purchasing for the central team including raising requisitions and purchase orders.

●      To operate relevant finance related ICT packages eg excel, Xero, banking.

Human Resources & Operations and Compliance

●      To assist the HR manager and Operations Officer with general administration as required.

Other Generic Responsibilities

●      Be aware of and comply with policies and procedures relating to child protection, health, safety and security, confidentiality and data protection, reporting all concerns to an appropriate person

●      Be aware of and support difference and ensure equal opportunities for all

●      Contribute to the overall ethos/work/aims of the Trust

●      Appreciate and support the role of other professionals

●      Attend and participate in relevant meetings as required

●      Participate in training and other learning activities and performance development as required

Safeguarding

●      Be aware of and comply with safeguarding responsibilities as outlined in the Trust’s Staff Code of Conduct and related policies and procedures.

Data Protection and other statutory responsibilities

●      Be aware of and comply with data protection responsibilities as outlined in the Trust’s Staff Code of Conduct and related policies and procedures.

Where you’ll work

Shrewsbury Flaxmill Maltings

Spring Gardens

Shrewsbury

SY1 2SZ

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

SHREWSBURY COLLEGES GROUP

Your training course

Business administrator (level 3)

Equal to A level

Course contents
  • Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
  • Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
  • Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
  • Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
  • Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
  • Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
  • Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
  • Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

    • Your training plan

    You will work towards achieving the skills, knowledge and behaviours required to complete the Level 3 Business Administration standard;

    Business administrator / Institute for Apprenticeships and Technical Education

    You will be required to attend day release at the Shrewsbury Colleges Group London Rd campus, one day per week (Tuesday) with the remainder of the working week in the workplace setting.

    Requirements

    Essential qualifications

    GCSE in:

    • Maths and English (grade 4 / C or above)

    Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

    Skills

    • Communication skills
    • IT skills
    • Attention to detail
    • Organisation skills
    • Customer care skills
    • Problem solving skills
    • Administrative skills
    • Number skills
    • Analytical skills
    • Logical
    • Team working
    • Initiative
    • Non judgemental
    • Patience

    Other requirements

    You must be willing to undertake an enhanced Disclosure and Barring Service (DBS) check.

    About this company

    The Trust began in March 2017 with the ambition to provide the highest possible academic opportunities for children, coupled with developing the all-round skills and talents of our pupils. In April 2024 The Haughmond Schools group comprising Harlescott Junior School and Sundorne Infant School and Nursery joined our growing family of schools. The Trust is located in the historic, medieval town of Shrewsbury and is formed of five large primary schools: Harlescott Junior, Greenfields, Mount Pleasant and Radbrook Primary Schools and Sundorne Infants School and Nursery.

    https://www.severnbridgesmat.co.uk/welcome/ (opens in new tab)

    After this apprenticeship

    We would aim to support the right candidate in to a permanent role, if available, on completion of the apprenticeship.

    Ask a question

    The contact for this apprenticeship is:

    SHREWSBURY COLLEGES GROUP

    The reference code for this apprenticeship is VAC1000285901.

    Apply now

    Closes in 12 days (Monday 25 November)

    When you apply, you’ll be asked to sign in with a GOV.UK One Login. You can create one at the same time as applying for this apprenticeship.

    After signing in, you’ll apply for this apprenticeship on the company's website.

    Company’s application instructions

    Please select the Administrative Apprentice - Severn Bridges MAT Central Team role to apply and follow the guidance on the website for completion.