Procurement Business Admin Apprentice

Summary

As a Procurement and Buying Apprentice, you will gain hands-on experience working alongside experienced buyers, supporting key purchasing activities, supplier onboarding, and data management. This apprenticeship offers a learning environment where you will develop knowledge of products, suppliers, and procurement processes.

Annual wage: £13,312 a year
Minimum wage rates (opens in new tab)
Training course: Business administrator (level 3)
Hours: Monday - Friday, 8.30am - 5.00pm with 30 minutes for lunch
40 hours a week
Possible start date: Saturday 7 December
Duration: 1 year 6 months
Positions available: 1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

As a Procurement and Buying Apprentice, you will gain hands-on experience working alongside experienced buyers, supporting key purchasing activities, supplier onboarding, and data management. This apprenticeship offers a learning environment where you will develop knowledge of products, suppliers, and procurement processes. The role is ideal for someone looking to start their career in procurement, and grow within the company.

Assist Senior Buyers:

Work closely with senior buyers, supporting them in various procurement activities such as product sourcing and purchasing

Supplier Onboarding:

Help onboard new suppliers by collecting documentation, verifying credentials, and ensuring compliance with company policies and regulations

Data Entry & Management:

Accurately input and maintain data in relevant systems, including product specifications, pricing, and supplier information

Learning & Development:

Proactively learn about the company’s products, services, and the procurement process through on-the-job training

Supplier Communication:

Assist in liaising with suppliers regarding order confirmations, deliveries, and any discrepancies to ensure smooth operations

Purchase Order Support:

Help create and manage purchase orders, track order statuses, and follow up on deliveries to ensure timely and accurate fulfilment

Reporting:

Support the team in preparing reports on activities, such as spend analysis and supplier performance

Team Collaboration:

Work collaboratively with internal teams, such as logistics, operations, and finance

Where you’ll work

Protec House

Churchill Way

Lomeshaye Ind Est

Nelson Lancs

BB9 6RT

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

NELSON AND COLNE COLLEGE

Your training course

Business administrator (level 3)

Equal to A level

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

Business Administrator Level 3 Apprenticeship Standard
The apprentice will spend 4 days a week in the workplace and 1 day a week at college

Requirements

Essential qualifications

GCSE in:

English (grade GCSE 4/C or Equivalent)
Maths (grade GCSE 4/C or Equivalent)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
IT skills
Attention to detail
Organisation skills
Administrative skills
Initiative
Interest in Procurement

About this company

Protec is one of the UK’s most significant industry-leading fire detection manufacturers. With experience spanning seven decades in the fire and security industry, we provide innovative products and superior services to exceed our clients ever more demanding expectations

https://www.protec.co.uk/ (opens in new tab)

After this apprenticeship

There may be the opportunity to progress onto higher level qualifications or secure full time permanent employment

Ask a question

The contact for this apprenticeship is:

NELSON AND COLNE COLLEGE

Lauren Thomas

lauren.thomas@nelsongroup.ac.uk

01282440319

The reference code for this apprenticeship is VAC1000285402.

Apply now

Closes in 8 days (Saturday 30 November at 11:59pm)

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