Bid Coordinator Apprentice

Summary

This apprenticeship is an excellent opportunity for someone looking to develop a career in bid management, gaining hands on experience and training within a fast paced and progressive consultancy environment. You will have significant exposure to the entire bid lifecycle, including coordinating inputs from various teams, and ensuring compliance.

Annual wage

£23,500 a year

Minimum wage rates (opens in new tab)

Scope for up to £25000 depending on experience

Training course

Bid and proposal co-ordinator (level 3)

Hours

37.5 paid hours per week across our core hours of 08:00-18:00 Monday to Friday (lunch half hour unpaid).

37 hours a week

Possible start date

Monday 6 January

Duration

2 years

Positions available

1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

The role will support the Work Winning Team in managing the bid process, assisting with the preparation and submission of high-quality proposals for clients.

Key Responsibilities:

Assist work-winning teams in preparing and submitting compliant and compelling proposals, ensuring all deadlines are met
Coordinate contributions from various stakeholders and subject matter experts, ensuring everyone is aware of management systems, bid roles, responsibilities and deadlines
Maintain bid calendars, arrange bid/project meetings and support with preparation, facilitation and follow-up as necessary
Ensure all bid documents are accurate, formatted and compliant with client requirements
Maintain the CloudNine bid library, ensuring all relevant records are processed and in accordance with relevant document control procedures
Help with proofreading, editing and quality-checking bid content before relevant bid gateways and submission deadlines
Track bid progress via virtual leaderboards, ensuring the timely completion of all bid tasks
Support relevant workshops and review processes by gathering feedback as required, including post-bid lessons learned from submitted proposals
Provide general administrative support to the bid team as needed

Where you’ll work

The Mail Box

Birmingham

BR1 1RS

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

RHG CONSULT LTD

Your training course

Bid and proposal co-ordinator (level 3)

Equal to A level

Course contents

Excellent organisational and time management skills to manage multiple activities simultaneously and prioritise own and others workloads
Ability to meet defined deadlines and set own milestones to manage workload
Ability to create and utilise a bid plan timetable and responsibility matrix, supporting virtual team adherence to process
Contribute to proposal project timetable including the timely collection of data from various parties including sub-contractors, consultants and internal subject experts
Ability to meet bid submission deadlines according to guidelines / instructions
Logging and capture of all proposal data in central repository
Able to maintain a healthy work life balance and understand the reasons why it is important to do so
Maintain compliance matrices to ensure compliance to all questions Capable of managing multiple projects and deadlines
Ability to proof read with an eye for detail
Good creative writing skills and good grammar/authoring
Collate proposal documents using library/information stores, search engines/corporate directories
Ability to use a range of tools, methods and search engines, to analyse and assimilate data, such as competitor analysis or customer research
Good verbal and written communication skills, and ability to communicate professionally with colleagues at all levels of the business
Liaise with sales/legal/finance teams and other virtual team members as necessary
The importance of putting the customer first and tailoring bid documents to their needs, wants and requirements
Work and engage with colleagues and virtual teams, leveraging relationships and networks to support information gathering and writing
Build relationships with colleagues and subject matter experts across the business, learning the go to people and how to manage their input
Build rapport and trust

Your training plan

The training for the apprenticeship will be carried out remotely with workshops/one to one's/reviews undertaken by a dedicated learning coach with RHG Consult Ltd.

On successful completion of the apprenticeship, you will gain a Level 3 Bid and Proposal Co-ordinator qualification and be eligible for membership of the Association of Bid and Proposal Management Professionals (APMP).

Requirements

Desirable qualifications

GCSE in:

Math & English + 3 others (grade A*/9 to C/5)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
IT skills
Attention to detail
Organisation skills
Problem solving skills
Presentation skills
Administrative skills
Analytical skills
Logical
Team working
Creative
Initiative
Non judgemental

Other requirements

- Previous experience in an office or administrative role desirable - Interest in business development, marketing and/or project management - Knowledge of or experience with bid and tender processes. - Fast paced consultancy with a small office based team - 3 x days a week in the office

About this company

CloudNine is a national consultancy that launched in April 2022 and draws on more than 30 years’ experience across the public, private and social enterprise sectors. We deliver innovative bids, projects, behavioural enhancement programmes and social value strategies within a fast-paced environment. We are committed to social value and sustainability and our work is guided by inspiring better ways of working, taking a fresh and forward-looking approach to bid and project management and delivery. With regional hubs in Manchester and Birmingham, we typically support projects ranging from £500m to £1bn+ and work with multi-disciplined clients across a range of sectors, including infrastructure, construction, defence, FM, utilities and waste/renewable energy. We have a strong reputation for raising the bar and delivering projects to a high quality and within tight, often challenging timescales. Our business is growing quickly and we recognise it’s the people who make us successful. We will only achieve our strategic objectives if we recruit and retain the best people and operate in an inclusive environment that offers opportunity. CloudNine is an equal opportunity employer and encourages candidates from diverse backgrounds to apply.

Company benefits

• Annual bonus and recognition scheme • Contributory pension scheme • Staff wellbeing initiatives eg o CloudNine Culture Club o Financial wellbeing scheme • 22 days annual leave + bank holidays and 2 x discretionary wellbeing days per annum

After this apprenticeship

Upon successful completion of your apprenticeship you will progress into a Bid Coordinator role with the option to complete further training and development. Career progression includes access to a Bid Manager role.

Ask a question

The contact for this apprenticeship is:

RHG CONSULT LTD

Laura Haydock

hello@on-cloudnine.co.uk

The reference code for this apprenticeship is VAC1000285307.

Apply now

Closes in 15 days (Friday 6 December at 11:59pm)

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