Administration Assistant Apprentice
ADAPTAINER LTD
Ipswich, IP4 1JX
Closes in 8 days (Friday 29 November)
Posted on 30 October 2024
Contents
Summary
Adaptainer Limited is a sales and leasing container company engaging in all aspects of containerised equipment used for shipping, storage and accommodation. They are currently looking for an Administration Assistant apprentice to join their team.
- Annual wage
- £12,480 a year
- Training course
- Business administrator (level 3)
- Hours
-
Monday - Friday, between 9.00am and 5:30pm.
37 hours a week
- Possible start date
-
Monday 9 December
- Duration
-
1 year 6 months
- Positions available
-
3
Work
As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.
What you’ll do at work
Key responsibilities and accountabilities:
- Updating spreadsheet with order information
- Raising invoices
- Checking payments have been received
- Quoting customers using the CRM tool
- Managing an inbox, responding to enquiries
- Answering phones and directing calls
What we are looking for:
- Someone wanting a career in administration/sales
- Must have high attention to detail
- Execllent organisation skills
- Able to multitask, plan and organise workload to meet tight deadlines
- Must be able to work unsupervised and well under pressure
Where you’ll work
Adaptainer Ltd, 3 Angel Lane, Fore Street
Ipswich
IP4 1JX
Training
An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.
College or training organisation
WEST SUFFOLK COLLEGE
Your training course
Business administrator (level 3)
Equal to A level
Course contents
- Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
- Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
- Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
- Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
- Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
- Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
- Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
- Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.
Your training plan
- The learner will be studying the Business Administrator Level 3 Apprenticeship Standard qualification.
- Functional skills will be studied if equivalent qualifications are not held.
Requirements
Essential qualifications
GCSE or equivalent in:
- Maths and English (grade 4)
Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.
Skills
- Communication skills
- IT skills
- Attention to detail
- Organisation skills
- Customer care skills
- Team working
- Initiative
Other requirements
Office based, working on a computer every day. Company events, bonus schemes available.
About this company
Adaptainer Limited is a sales and leasing container company engaging in all aspects of containerised equipment used for shipping, storage and accommodation. Today the company is regarded as a leader in the marketplace and technical innovator of intermodal containers. We pride on customer service and making sure the customer receives the best experience from order to delivery.
After this apprenticeship
- Opportunity to progress in a fast growing company, lots of departments allowing them to have a career in a company.
Ask a question
The contact for this apprenticeship is:
WEST SUFFOLK COLLEGE
The reference code for this apprenticeship is VAC1000284790.
Apply now
Closes in 8 days (Friday 29 November)
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After signing in, you’ll apply for this apprenticeship on the company's website.