Admin and Finance Assistant Apprenticeship

Summary

To support aspects of administrative / secretarial support, finance, communications and management of specific projects on behalf of the Principal and the Academy.

Annual wage: £12,313.60 a year
Minimum wage rates (opens in new tab)
Training course: Business administrator (level 3)
Hours: Monday to Friday 8AM to 4PM
37 hours a week
Possible start date: Monday 9 December
Duration: 1 year 6 months
Positions available: 1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

Create opportunities to support the Academy vision
Have respect and care for students and all other adults
Set the highest possible standards through the way in which we behave, talk to each other and strive for excellence in all that we do.
Support the Academy uniform policy for students and echo this through professional and business-like mode of dress
Ensure the effective operation of administrative processes and procedures, recognising the importance of enquiries or issues and applying the appropriate prioritisation.
Contribute to the Academy enrichment programme.
Co-ordinate and manage actions and responsibilities with regard to minutes, letters, e-mails and other forms of communication ensuring that a response is promptly and appropriately.
Assist in the development and maintenance of specific administrative processes / systems, for example effective record keeping and electronic filing systems.
Liaise and work collaboratively with internal stakeholders including site-based staff and wider central services functions (Finance, HR etc.)
Assist with financial and accounting administration - invoices, processing of petty cash, checking transactions and undertaking reconciliation in line with academy financial procedures.
Liaise with external stakeholders including parents/carers, local authorities to arrange visits, meetings to support the referrals and admissions process.
Maintain, organise and order stationery.
Support reception during busy periods to deal with parents / carers and answering calls.
Keep the Academy website up to date and ensure the latest policies are available.
Carry out other reasonable tasks from time to time as directed by the Principal.

Where you’ll work

CARTWRIGHT ROAD

SUNDERLAND

SR5 3DX

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

YOUNGSAVE COMPANY LIMITED

Your training course

Business administrator (level 3)

Equal to A level

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.

Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.

Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.

Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.

Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.

Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.

Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.

Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

Training will be delivered in the workplace by monthly 1 to 1 inperson visits from your assigned tutor.

Additional enrichment activities will be delivered via group online sessions.

Requirements

Desirable qualifications

GCSE in:

English (grade 4 or Above)
Maths (grade 4 or Above)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
IT skills
Attention to detail
Organisation skills
Initiative
Patience

Other requirements

The applicant that is successful must complete and pass an enhanced DBS check prior to starting the position.

About this company

Castle View Enterprise Academy is a new and exciting multimillion-pound school for 11-16 year olds, serving the communities of Castletown, Townend, Bexhill, Hylton Castle, and surrounding areas. The academy’s aim is to become a centre of excellence with a strong commitment to raising academic standards and ensuring that every student reaches their full potential in all aspects of academy life. It provides a safe, caring, and supportive environment equipped with the latest technology to enhance learning. Castle View Enterprise Academy is dedicated to fostering a culture where every individual is valued and mutual respect is at the heart of the community.

Company benefits

25 Days Holiday (Out of Term Time Only)

After this apprenticeship

On completion of your apprenticeship you will be able to progress into a full administrative role with internal progression paths available.

Ask a question

The contact for this apprenticeship is:

YOUNGSAVE COMPANY LIMITED

Rebecca Walker

rebecca.walker@coolbluecollege.com

01915100414

The reference code for this apprenticeship is VAC1000284385.

Apply now

Closes in 28 days (Friday 29 November at 11:59pm)

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