Document Control Apprentice

EGIS TRANSPORT SOLUTIONS LIMITED

London, NW10 6DZ

Closes in 29 days (Saturday 30 November at 11:59pm)

Posted on 24 October 2024


Summary

Join us at EGIS as a Document Control Apprentice, earning £22,000 while working on iconic projects like Old Oak Common. Gain hands-on experience in digital management and project administration, with 1 day a week dedicated towards the L4 Information Management qualification. Kickstart your career in a global, innovative, and sustainable company!

Annual wage
£22,000 a year

Minimum wage rates (opens in new tab)

Training course
Information manager (level 4)
Hours
Monday to Friday - 9am to 5pm 4 days in the workplace, 1 day dedicated remote study

40 hours a week

Possible start date

Monday 6 January

Duration

1 year 6 months

Positions available

1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

• Checking and gaining approval of documents before they are filed and distributed.
• Maintain the project filing system and prepare documents for digital storage/archiving as appropriate.
• Support team members in maintaining the smooth running of the administration function.
• Requesting files in various digital formats
• To provide administrative support to the technical and project teams
• Coordination with the different departments of HS2 and external consultants
• Following document processes on various digitals platforms, Microsoft Suites, ASITE & ALIM
• Communicate professionally with all stakeholders.

Where you’ll work

BBVS

Old Oak Common Depot

Old Oak Common Lane

London

NW10 6DZ

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

TRAINPLUS LTD

Your training course

Information manager (level 4)

Equal to higher national certificate (HNC)

Course contents
  • Proficiently apply regulations including data protection, standards, guidelines and quality requirements as they pertain to information process and output
  • Assist with the operation and maintenance of a Common Data Environment (CDE) and ensure the (CDE) maintains integrity and follows agreed protocols and that data remains secure
  • Establish processes and accurately analyse, audit, verify and validate data as being accurate, appropriate, attributable, authentic and relevant according to protocols
  • Evaluate and make recommendations around information work processes, quality improvement and future resource planning for information management requirements
  • Identify and manage risk, put in place mitigating actions to minimise risk data integrity and security
  • Draft work plans, strategies, delegate responsibilities and work instructions defining the scope of information management that comply with aims, objectives, planned milestones and organisation procedure
  • Validate, manage, disseminate and store information throughout all stages of a project or asset
  • Design and embed consistent data control processes and workflows accounting for status, maturity, version control, revision control, audit history and approval processes
  • Advise on the implications of security accreditation, ISO27001, PAS 1192 Part 5 and industry specific requirements such as List N (Nuclear) and List X (Defence) and information classification
  • Establish and consistently implement project and asset systems including specification requirements, definition of processes, configuration and appropriate training plans
  • Prepare and deliver timely, accurate and clear written and verbal reports
  • Define and implement solutions to information sharing and storage problems
  • Evaluate requirements and provide solutions for embedding contractual and regulatory requirements
  • Define and manage processes for staged and progressive handover of information and structured formats in line with delivery schedules, duly verified to meet quality acceptability requirements
  • Effectively use a range of solutions and formats for the creation, dissemination, storage, validation and merging of information, ensuring secure access and effective integration
  • Prepare and deliver effective training on information management to internal and external stakeholders, monitor the effectiveness of this training and reflect on feedback to inform continuous quality improvement within the scope of responsibility
  • Estimate resources, manpower and associated costs to ensure compliance with baseline and changes to scope for future development and innovation requirements
  • Apply principles of effective line management in line with organisation practice
  • Reflect and evaluate own work and its impact on the organisation to plan for improved performance
  • Your training plan

    Your training will primarily take place in the workplace or on a remote basis with the training provider.

    You will have 1 day a week dedicated purely towards undertaking your apprenticeship training, which will include 1-to-1 session with tutorials, research tasks, and any time spent dedicating towards producing evidence to cover the relevant knowledge, skills, and behaviours required within the apprenticeship.

    Requirements

    Essential qualifications

    GCSE in:

    • English (grade C/4 or above)
    • Mathematics (grade C/4 or above)

    Desirable qualifications

    A Level in:

    • Relevant Subject (grade C or above)
    • Relevant Subject (grade Pass or above)

    Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

    Skills

    • Communication skills
    • IT skills
    • Organisation skills
    • Customer care skills
    • Problem solving skills
    • Presentation skills
    • Administrative skills
    • Analytical skills
    • Logical
    • Team working
    • Initiative
    • Multi-tasking skills

    Other requirements

    You will need to live within a London borough, ideally within 30 minutes from Old Oak Common (NW10 6DZ) as this will primarily be where your work will take place.

    About this company

    Egis is a leading global consulting, construction engineering and operating firm. We work together with our clients, across every aspect of transport, energy, and the built environment to build a more balanced, sustainable, and resilient world. The Egis Group has more than 50 years of experience and a team of 19,500 employees in over 120 countries around the world. Joining our Group means, above all, sharing our values as a people-first company, strongly committed to sustainability and innovation. In the UK we're proud to be delivering some of the most iconic projects which help connect people, protect our environment, and meet emission reduction targets. From motorways to tramways, and nuclear power plants to smart cities, clients choose us to help them solve their most complex challenges - delivering climate-responsible growth that meets the needs of communities, industry, and the planet.

    https://www.egis-group.com/ (opens in new tab)

    Company benefits

    - Pension - CPD - AXA Healthcare - Life Assurance - Medicash - Electric Vehicle Scheme - Recruitment Referral Opportunity - Cycle to Work Voucher - Eyecare Voucher Scheme Further detail to be provided within contract

    Disability Confident

    Disability Confident

    A fair proportion of interviews for this apprenticeship will be offered to applicants with a disability or long-term health condition. This includes non-visible disabilities and conditions.

    You can choose to be considered for an interview under the Disability Confident scheme. You’ll need to meet the essential requirements to be considered for an interview.

    After this apprenticeship

    You will transition into a full-time qualified member of staff, with further opportunities for CPD as part of the performance management process, as well as one relevant professional membership annually.

    Ask a question

    The contact for this apprenticeship is:

    TRAINPLUS LTD

    Luke Phillips

    lukephillips@trainplus.co.uk

    01268 574299

    The reference code for this apprenticeship is VAC1000283528.

    Apply now

    Closes in 29 days (Saturday 30 November at 11:59pm)

    When you apply, you’ll be asked to sign in with a GOV.UK One Login. You can create one at the same time as applying for this apprenticeship.