MIS Data Apprentice

Summary

You would work at the heart of a busy college’s central data systems where your accurate input and maintenance of student and enrolment details would play a key part in ensuring quality service for learners, visitors, partner employers and staff.

Annual wage: £12,313.60 to £22,010.56 a year
Minimum wage rates (opens in new tab)
Training course: Business administrator (level 3)
Hours: Monday to Thursday, 8.30 am - 5.00pm. Friday 8.30am - 4.30pm. An hour is given for lunch.
37 hours a week
Possible start date: Wednesday 27 November
Duration: 1 year 6 months
Positions available: 1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

Key duties/responsibilities include;

To take responsibility for the accurate input and maintenance of student and enrolment details onto the student records system
To support the effective production of regular ILR submissions and prepare data sources to deadline
To assist in data quality checks to improve data quality and optimise funding using internal and external software
To liaise with curriculum areas to support awareness of College processes, to promote accuracy, and to evidence learner attendance and eligibility
To support other functions within the team as required, this may include assisting with; invigilating; rooming enquiries and course set up and checks
To perform clerical duties including filing, photocopying, production of letters and reports
To support the organisation and maintenance of College administrative systems
To maintain paper based and computer systems including data entry and analysis
To work as a team member providing College Assistant cover when necessary
To carry out all duties in accordance with College policies, procedures, and regulations with a full regard to Health and Safety and Equal Opportunities legislation.
To undertake training as required for the performance of the role to the necessary standard and take responsibility for self-development in line with College strategic aims.
To provide cover for others with similar posts as required.
To assist in a programme of training and support with College staff to improve accuracy and raise standards
To assist in the validation of College data to ensure it is fit for purpose and contributes to accurate performance measures
To carry out any other duties which may arise which are commensurate with the post and conditions of service

Where you’ll work

Ellesmere Port Campus

Off Sutton Way

Ellesmere Port

CH65 7BF

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

CHESHIRE COLLEGE SOUTH AND WEST

Your training course

Business administrator (level 3)

Equal to A level

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.

Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.

Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.

Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.

Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.

Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.

Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.

Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

The apprentice will receive training from a workplace mentor and a vocationally competent assessor towards the Business Administrator Level 3 apprenticeship standard.

Along with all college employees, they will undertake continuing professional development activities throughout the year, which will include mandatory training such as Health and Safety, Keeping Children Safe in Education, Safeguarding and Prevent. They will also attend whole college Staff Development and Staff Welfare days.

Requirements

Essential qualifications

GCSE in:

English (grade 4)
Maths (grade 4)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
IT skills
Attention to detail
Organisation skills
Administrative skills
Logical
Team working

Other requirements

Are you prepared to work in a fast-paced team committed to providing data of the highest accuracy for effective use in this busy college? Have you considered your travel arrangements to our Ellesmere Port campus? Please note, the successful candidate will need an enhanced DBS check before starting employment.

About this company

Cheshire College - South & West is a dynamic, high quality and financially robust college, offering exciting opportunities for its 600 staff, 12,000 students and 1,800 Apprentices, who all have access to the contemporary environments at our modern campuses in Crewe, Ellesmere Port and Chester. The college is a key driver in the regeneration of the region, providing innovative approaches to teaching and vocational learning and an exceptional workplace. Staff will receive a range of benefits, proven by our commitment to the Investors in People standard.

Company benefits

35 days holiday (plus bank holidays and college closure days) * Onsite fitness and childcare facilities * Onsite Costa, café, shop, restaurants, hair and beauty salon * Competitive pension scheme * Online Employee benefits platform

After this apprenticeship

The successful completion of this apprenticeship will provide the skills and experience to apply for administrative posts or a similar position within the team or the wider college.

Ask a question

The contact for this apprenticeship is:

CHESHIRE COLLEGE SOUTH AND WEST

Sophie Cain

sophie.cain@ccsw.ac.uk

The reference code for this apprenticeship is VAC1000280754.

Apply now

Closes in 12 days (Wednesday 13 November at 11:59pm)

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