School Administrator Apprentice

Summary

We are looking to appoint a school administrator apprentice to work as part of a team in our busy Heathfield Primary school office. If you are a highly motivated, well-organised person who shows attention to detail, and you are committed to the wellbeing of children we would like to hear from you.

Annual wage

£12,313.60 a year

Minimum wage rates (opens in new tab)

National Minimum Wage appropriate to age Position is Term Time Only - 46 weeks - wage will reflect this at £10,892.80 per annum

Training course

Business administrator (level 3)

Hours

Monday to Friday 8-4 with day release to College.

37 hours a week

Possible start date

Monday 14 October

Duration

1 Year 6 Months

Positions available

1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

To undertake any clerical tasks in an accurate, quick and efficient manner.
To assist with the nursery and early years admissions and liaise with our Assistant Headteacher in any necessary admin around these admissions.
Contribute to the smooth running of the school office; use initiative and manage role with minimal supervision.
To maintain and update pupil data information in SIMS, as and when required, including producing reports e.g. parental consent and allergies.
To operate and have in depth knowledge of relevant IT systems such as Word and Excel, outlook, SIMS and use the internet as appropriate.
To input and manage the SIMS attendance data on a daily basis, which includes first day call back, weekly attendance record keeping and reporting. Holiday absence monitoring and recording.
Ensure that electronic and paper-based pupil records are kept updated.
To ensure that visitors to the school are received courteously and punctually.
Act as the first point of contact for visitors, parents and pupils – both in person and on the telephone, in a courteous, professional, calm and friendly manner.
To ensure that all enquiries are dealt with effectively and efficiently i.e. answering queries and taking messages etc.
Provide administrative support duties including, photocopying, filing, laminating, completion of forms and registers.
To maintain the school diary by arranging appointments, liaising with staff and dealing with enquiries in a friendly, efficient and approachable manner.
To assist with pupil first aid / medication / welfare, including looking after unwell pupils and liaising with parents / staff etc.
To provide cover/assistance to other members of staff as required.
To safeguard and promote the welfare of children for whom you have responsibility or come into contact with, to include adhering to all specified procedures.
To carry out your duties with full regard to the School’s Equality Policy and Race Equality Scheme.
To comply with Health and Safety policies, organisations statements and procedures, report any incidents/accidents/hazards and take pro-active approach to health and safety matters in order to protect both yourself and others.
Any other duties of a similar nature related to the post which may be required from time to time.
Managing the school’s front reception desk and dealing with parent’s queries, greeting visitors, complete DBS administration, manage visitor logs and security badges in line with safeguarding regulations.

Essential Criteria

IT Literate, capable of using Microsoft Word for typing to produce accurate letters, forms and tables to deadlines and using Excel to create spreadsheets.
Experience of face to face and telephone reception duties.
Knowledge of Data Protection requirements and understanding of confidentiality.
Ability to maintain accurate records.
The successful candidate must be able to use own initiative and manage role with minimal supervision.
Suitability to work with children.

Desirable Criteria

Experience of working within a school office environment.
Awareness of child protection issues.
Knowledge and / or experience of looking after unwell pupils and liaising with parents/staff.
Experience of working under pressure and meeting deadlines.

Where you’ll work

Heathfield Primary School

The Broadway

Darlington

DL1 1EJ

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

DARLINGTON COLLEGE

Your training course

Business administrator (level 3)

Equal to A level

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.

Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.

Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.

Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.

Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.

Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.

Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.

Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

Level 3 Business Administration Apprentice standard.
Location – Heathfield Primary School, The Broadway, Darlington, DL1 1EJ.
Working 5 days per week inclusive of 1 day release for study at Darlington College.

Requirements

Essential qualifications

GCSE in:

Maths & English (grade 4/C)
Administration,Business Studies or equivalent. (grade Level 2)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
Organisation skills
Interpersonal Skill
Flexible
Multitasking
Willingness to learn
A can-do attitude
Motivation
Teamwork
Data input
IT Skills
Confidential
Works well under pressure

About this company

We are incredibly proud of our school, and we feel privileged to serve the Heathfield community here in Darlington. Through the 'Heathfield Virtues' of kindness, curiosity, courage, fairness, resilience and respect we are resolute in not only developing the academic skills of all of our pupils, but also supporting their personal development and ensuring each and every child grows into a well-rounded individual who will make a positive contribution to the world around them. Our school motto 'Imagine... Believe... Achieve...' encapsulates everything that we do here at Heathfield. We provide children with wide and varied opportunities and experiences so that they can imagine the endless possibilities available to them; we fill children with the confidence and self-esteem to enable them to believe in their own potential; and we are dedicated to the highest of standards so that our children achieve their very best - both now and in their future.

http://www.heathfieldprimary.com (opens in new tab)

Disability Confident

A fair proportion of interviews for this apprenticeship will be offered to applicants with a disability or long-term health condition. This includes non-visible disabilities and conditions.

You can choose to be considered for an interview under the Disability Confident scheme. You’ll need to meet the essential requirements to be considered for an interview.

After this apprenticeship

There may be an opportunity to secure a long-term position after successful completion of the apprenticeship.

Ask a question

The contact for this apprenticeship is:

DARLINGTON COLLEGE

Nagina Patrai

NPatrai@darlington.ac.uk

The reference code for this apprenticeship is VAC1000278288.

Apply now

Closes in 9 days (Wednesday 9 October at 11:59pm)

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