Apprentice Events Assistant

Summary

This vacancy is for an Apprentice Events Assistant based in Beeston Rylands. The successful applicant will have the opportunity to support the charity with the current regular programme of events, setting up new events and general administrative duties. Flexibility in working hours for a changing rota is required.

Annual wage: £10,920 a year
Minimum wage rates (opens in new tab)
Training course: Event assistant (level 3)
Hours: The applicant must be able to work occasional evenings and weekends. Rotas are planned in advance and the applicant will have flexibility with this.
30 hours a week
Possible start date: Monday 28 October
Duration: 1 Year 6 Months
Positions available: 1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

The successful applicant will work under supervision of the Community Development Officer to plan and run events smoothly.

Key Responsibilities
• Assist in the planning and execution of events from conception to completion.
• Coordinate logistics, including venue selection, catering, and vendor management.
• Help create and distribute event materials, including invitations, flyers, and programs.
• Maintain schedules, timelines, and budgets to ensure events stay on track.
• Provide on-site support during events, including setup, registration, and breakdown.
• Interact with clients, vendors, and attendees in a professional manner.
• Assist with post-event evaluations and feedback collection.

Where you’ll work

PLESSEY CENTRE COMMUNITY BUILDING

MARCONI DRIVE

BEESTON RYLANDS

NOTTINGHAM

NG9 1NX

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

MILLBROOK MANAGEMENT SERVICES LIMITED

Your training course

Event assistant (level 3)

Equal to A level

Course contents

Operational: Gather facts and collate information in response to a brief or request, like searching for the right location and venue for an event.

Operational: Respond to requests from the different functional teams and carry out a variety of daily and weekly tasks to assist in the planning and preparation of an event.

Operational: Provide assistance onsite at an event by registering delegates or by helping to assist the onsite team with a variety of tasks.

Operational: Manage your time effectively by understanding how to prioritise tasks according to their importance and urgency for the stakeholders of an event.

Operational: Use software packages to create word processing and spreadsheet documents.

Operational: Contribute to reports, event project plans and written presentations for clients

Operational: Use a range of event technology platforms and in-house bespoke software systems and databases.

Operational: Show careful attention to regulations and internal policies.

Professional: Listen, interpret, understand, vocalise and respond to clients’ needs.

Professional: Speak and write clearly in order to prepare written communications or provide instructions that are needed for a client, supplier or team member.

Professional: Build rapport and trust with the stakeholders of an event so that stakeholders can collaborate well throughout the planning and organisation processes.

Professional: Question effectively to ensure understanding of what is required from clients or colleagues.

Professional: Have the skills to maintain relationships with colleagues, suppliers or clients once they are built, and be able to repair them when they are damaged.

Professional: Work effectively within a group environment to prepare for, deliver and/or follow up after an event takes place.

Commercial: Assist in the preparation, management and reconciliation of event budgets by collecting information, checking data and making calculations.

Commercial: Show how commercial awareness has been applied through task and time management, specifically using efficient and effective measures to conclude a project in the most proficient way.

Your training plan

This training plan has not been finalised. Check with this employer if you’ll need to travel to a college or training location for this apprenticeship.

Requirements

Desirable qualifications

GCSE in:

English (grade 4)
Maths (grade 4)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
Attention to detail
Organisation skills
Creative
Timekeeping Skills
Adaptability

Other requirements

Flexible hours. Weekends and evenings are sometimes needed.

About this company

Beeston Rylands Community Association (BRCA) (registered charity established in 2018) manage and run two local community centres for the benefit of all residents. BRCA strive to ensure the community has a variety of accessible activities that meet the needs of the most deprived residents, young people, the elderly, HKBNO residents and families within our community. BRCA have created 2 Community Hubs where all are welcome, and community cohesion takes place.

http://www.beestonrylandsca.wordpress.com (opens in new tab)

After this apprenticeship

If the Apprenticeship is successful there are excellent opportunities to progress and develop within the organisation.

Ask a question

The contact for this apprenticeship is:

MILLBROOK MANAGEMENT SERVICES LIMITED

Recruitment

recruitment@prostartuk.co.uk

01159468182

The reference code for this apprenticeship is VAC1000278092.

Apply now

Closes in 13 days (Monday 14 October at 11:59pm)

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