Export Sales Assistant Apprentice

Summary

The role is for an export sales assistant who will assist sales into growing existing business and developing new markets. Someone with the ability to work as a team, and a can do positive attitude. Someone willing to learn. Someone willing to travel if the job requires, who can integrate with a varying range of people.

Annual wage

£18,000 a year

Minimum wage rates (opens in new tab)

Bonus Relating to Performance and Company Targets being achieved. Birthdays given off outside usual holiday allocation.

Training course

Business administrator (level 3)

Hours

9.00am to 5.30pm, Monday to Friday.

37 hours a week

Possible start date

Monday 18 November

Duration

1 year 3 months

Positions available

1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

To assist line manager in the export sales

To log overseas enquiries
To prepare files
To prepare emails
Send out export enquiry sheets
Following up with obtaining correct quotations with all information suitable for export quotations
Answer queries relating to suppliers and customers which will entail working on telephone and email
Meeting with UK supplier at our office or at their UK works
Typing and sending out quotations to customers
Working on freight rates by courier/air/sea and possible hazardous charges with the help of shipping department
General office duties
Scanning documents using the INVU computer system
Checking goods and helping with packing of goods when needed
Entering orders into our bespoke computer software programme

Where you’ll work

Unit 1

Coopers Place, Business Park

GU8 5SZ

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

WEIR TRAINING LIMITED

Your training course

Business administrator (level 3)

Equal to A level

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.

Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.

Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.

Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.

Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.

Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.

Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.

Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

The candidate will complete an apprenticeship within the agreed subject for the vacancy. This may include a BTEC Diploma/Standard and End-Point Assessment. It may also include Functional Skills in maths and English.
The apprentice at the end of this qualification will achieve a Level 3 Business Administrator Apprenticeship Standard
Relevant job training will be given on the job at the office address, commencing on their first working day.

Requirements

Essential qualifications

GCSE or equivalent in:

English (grade 4 or above)
Maths (grade 4 or above)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Team working
Can do positive attitude
Someone willing to learn
Willing to travel if required

Other requirements

Please note the local train station is based in Witley, however this is a 5 minute walk from the office down roads with no pathways.

About this company

A small family run export buying house for the middle eastern oil and gas companies, that thrives on a personable service.

After this apprenticeship

Continuing to assist with the sales side of the business, possible opportunity for travel, and further responsibilities with the end goal to enter a management level.

Ask a question

The contact for this apprenticeship is:

WEIR TRAINING LIMITED

Matt Noyce

mnoyce@weirtraining.co.uk

07885 881069

The reference code for this apprenticeship is VAC1000277369.

Apply now

Closes in 7 days (Saturday 9 November at 11:59pm)

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