Apprentice Administrator

Summary

Training & development in the role covering general administration duties, Applicant ID & compliance checks, scanning & saving docs, database daily updates, temporary workers' time sheet checks, filtering phone calls, filing CVs & certs.

Annual wage

£13,312 a year

Minimum wage rates (opens in new tab)

The salary will be reviewed upwardly after 6 months of employment.

Training course

Business administrator (level 3)

Hours

Monday to Friday from 0800 to 1630.

40 hours a week

Possible start date

Monday 2 December

Duration

1 year 6 months

Positions available

1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

Applicant ID & compliance checks, scanning & saving docs, database daily updates
Temporary workers' time sheet checks
Phone calls to applicants to discuss their application
Filtering phone calls
Filing CVs & certs

Where you’ll work

NORFOLK HOUSE

WILLIAMSPORT WAY

LION BARN INDUSTRIAL ESTATE

IP6 8RW

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

W S TRAINING LTD.

Your training course

Business administrator (level 3)

Equal to A level

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.

Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.

Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.

Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.

Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.

Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.

Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.

Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

Business Administration Level 3 qualification

Requirements

Desirable qualifications

GCSE or equivalent in:

English and Maths (grade 4)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
IT skills
Attention to detail
Organisation skills
Administrative skills
Team working

Other requirements

After 1 year the opportunity to cover extra admin or recruitment training, with a view of starting new staff to assist with the work load.

About this company

Fulcrum Engineering & Technical specialise in the recruitment of Engineering, Manufacturing & Technical Personnel on a Temporary, Contract and Perm basis. Covering local areas & UK wide areas.

After this apprenticeship

We are looking for a person to complete their training with us and then continue working for us for the next 2 – 5 + years. Establishing themselves a key part of the team, then have other staff working for them and building up the team.

Ask a question

The contact for this apprenticeship is:

W S TRAINING LTD.

The Apprenticeship Team

apprenticeships@wstraining.co.uk

01284 788005

The reference code for this apprenticeship is VAC1000263008.

Apply now

Closes in 29 days (Saturday 30 November at 11:59pm)

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