Business Administration Creative Apprentice (36184)
Vivid
Manchester (M3 4AP)
Closes in 27 days (Friday 23 May 2025)
Posted on 24 April 2025
Contents
Summary
If you’re looking for your first role in the world of a creative agency, then this is the perfect opportunity for you! Our work has a focus on placemaking, tourism and lifestyle, working very closely with some of the best destination brands.
- Wage
-
£16,640 a year
- Training course
- Business administrator (level 3)
- Hours
-
Monday-Friday 9.30am-5.30pm.
37 hours 30 minutes a week
- Start date
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Monday 2 June 2025
- Duration
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1 year 6 months
- Positions available
-
1
Work
Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.
What you’ll do at work
A normal day would include:
• Support the company operations including answering the phone in a timely professional manner, taking notes, contacting relevant personnel, checking post, photocopying etc
• Support the team to develop awareness of the company by coordinating the timely release of newsletters/direct mail and updating other communications, including social media profiles/Vivid Website
• Ensure the accuracy of Vivid’s database of professional contacts (including qualifying names and addresses)
• Assist in producing and issuing communications both internally and externally to ensure the smooth running of campaigns
• Contribute to the idea generation meetings
• Prepare notes from meetings, channelling information as appropriate and assist in proposal preparation
• Research and source information to assist with specific projects
• Contribute to the logistics of clients’ campaigns, sourcing materials, organising quotes, chasing Pos, invoicing, inputting data and maintaining the CRM - workflow database from cradle to grave
• Managing Vivid’s CRM – workflow database and recommending and implementing improved reporting, accuracy and processes
• Liaising with the creative team, project managers and accounts to assist in an effective workflow and financial management
• General office administration including teas, coffees for the team and guests, greeting guests, procurement of stationery and office supplies
• Organising Vivid’s social calendar and learning schedules, ‘Friday Visionary sessions’
• Organising Vivid’s digital filing - job bag, calendar and Teams channels
• Supporting our journey to BCorp
What you could go on to do
Career opportunity for the right person
How you will be supported
Full training and support will be provided by The Growth Company to help you achieve your apprenticeship and reach your full potential in your role.
What will happen next
New applicants to The Growth Company who meet any basic entry requirements of the role will be contacted within two working days to be invited to meet a member of our team. You will then have the opportunity to find out:
• More about this vacancy and any others you are suitable for
• Any training you need to complete
• What the next steps will be
How you could get there
If you would be catching public transport for this role, visit the Journey Planner on www.tfgm.com to see how you would get there and how long it would take.
Where you’ll work
Bonded Warehouse
18 Lower Byrom Street
Manchester
M3 4AP
Training
Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.
College or training organisation
THE GROWTH COMPANY LIMITED
Your training course
Business administrator (level 3)
Equal to A level
Course contents
- Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
- Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
- Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
- Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
- Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
- Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
- Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
- Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.
Your training plan
Training schedule has yet to be agreed. Details will be made available at a later date.
Requirements
Essential qualifications
GCSE in:
- English (grade 4)
- Maths (grade 4)
Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.
Skills
- Communication skills
- IT skills
- Attention to detail
- Organisation skills
- Interpersonal skills
- Confident
- A vibrant personality
- Ability to multitask
- Hardworking
About this company
We strategise, plan and design with integrity, identifing the purpose, visualising the brand, inspiring and engaging audiences to deliver the results. Our creativity is the architecture and foundation of our communications. Working in an integrated way to develop concepts that work across TV, Film, Digital, Social, Advertising, Print, Events and PR. Our unique approach gets us closer to the public and stakeholders, putting them at the heart of our planning process - based on audience understanding to fuel comms planning and creative development to achieve two-way integrated communications across multiple channels and tools to reinforce key messaging and deliver campaigns that revolve around the audience’s reality; engage the audience; communicate at every touch point; and evolve long term programmes in a ‘learning strategy’ to drive accountability, transparency and effectiveness. In partnership with our clients, their incumbent agencies and partners we challenge ourselves to learn something new and do something VIVID everyday to absorb ourselves in new techniques that will disrupt the daily routine and create ideas that get noticed!
After this apprenticeship
Possible progression within the company and progression onto the next level apprenticeship.
Ask a question
The contact for this apprenticeship is:
THE GROWTH COMPANY LIMITED
The reference code for this apprenticeship is VAC1000316789.
Apply now
Closes in 27 days (Friday 23 May 2025)
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After signing in, you’ll apply for this apprenticeship on the company's website.