Cluster HR Assistant Apprentice

Summary

We have an exciting new opportunity for a Cluster HR Assistant to join our growing Ashford cluster, supporting Wye and Chilmington Green Schools. You will be working as part of a close-knit team that works hard to ensure the smooth running of the schools’ HR function.

Wage

£20,884.40 a year

Check minimum wage rates (opens in new tab)

Training course

HR support (level 3)

Hours

Term time only Monday to Friday 8am to 4pm

37 hours 30 minutes a week

Start date

Monday 2 June 2025

Duration

1 year 6 months

Positions available

1

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you’ll do at work

Recruitment
• Inputting of vacancies onto Applicant Tracking System
• Advertise vacancies on preferred websites (TES, Kent Teach, DfE).
• Arranging informal visits as required.
• Obtain references from applicants.
• Forward candidates to hiring managers and coordinate shortlisting of applicants with interview
panel.
• Arrange interview slots and panels, ensuring appointments run smoothly on the day.
• Collating scoring matrices from interview panel.
• Confirming interview outcomes and feedback if requested.

On-boarding
• Inputting of new starter information onto HR system.
• Photocopying and checking of required documentation for pre-employment checks, ensuring
they meet statutory requirements
• Where necessary, completion of risk assessments for Barred List and Overseas checks.
• Ensure new employees have completed all mandatory inductions.

Employee Admin
• Processing leaver admin, ensuring employees are off-boarded correctly.
• Inputting overtime and misc payments on HR system to ensure employees are paid correctly.
• Supporting the Cluster HR Officer with minute taking in employee relations cases.
• Update and maintain employee files, including scanning, photocopying, filing and archiving in
line with UL retention policy.
• Oversee the HR inbox queries and raise to the Cluster HR Officer as required.

Absence Management
• Inputting of staff absence information onto HR system and trackers, ensuring all self / medical certification and leave request forms are submitted.
• Supporting the Cluster HR Officer with the organisation of absence management meetings.

Training Returns
• Tracking return of signed training forms, including annual staff-student letter, plus other inhouse surveys etc. where required.

Other Admin
• Act as First Aider and Fire Warden.
• Maintain compliance within the school’s data protection regulations in all administrative processes.
• Support and encourage the school’s ethos and its objectives, policies and procedures.

Any other duties required, commensurate with the responsibility and level of this post. These duties will be reviewed annually.

Where you’ll work

Chilmington Green School
Jemmet Road
Ashford
TN23 5ED

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

College or training organisation

UNITED CHURCH SCHOOLS TRUST

Your training course

HR support (level 3)

Equal to A level

Course contents

Service Delivery: Delivers excellent customer service on a range of HR queries and requirements, providing solutions, advice and support primarily to managers. Builds managers’ expertise in HR matters, improving their ability to handle repeated situations themselves where appropriate. Uses agreed systems and processes to deliver service to customers. Takes the initiative to meet agreed individual and team KPIs in line with company policy, values, standards. Plans and organises their work, often without direct supervision, to meet commitments and KPIs.
Problem Solving: Uses sound questioning and active listening skills to understand requirements and establish root causes before developing HR solutions. Takes ownership through to resolution, escalating complex situations as appropriate.
Communication & Interpersonal: Deals effectively with customers/colleagues, using sound interpersonal skills and communicating well through a range of media eg phone, face to face, email, internet. Adapts their style to their audience. Builds trust and sound relationships with customers. Handles conflict and sensitive HR situations professionally and confidentially.
Teamwork: Consistently supports colleagues /collaborates within the team and HR to achieve results. Builds/maintains strong working relationships with others in the team and across HR where necessary.
Process Improvement: Identifies opportunities to improve HR performance and service; acts on them within the authority of their role. Supports implementation of HR changes/projects with the business.
Managing HR Information: Maintains required HR records as part of services delivered. Prepares reports and management information from HR data, with interpretation as required.
Personal Development: Keeps up to date with business changes and HR legal/policy/process changes relevant to their role. Seeks feedback and acts on it to improve their performance and overall capability.

Your training plan

The successful applicant will study and work through various modules such as Business Understanding, HR legislation and Policy, the HR Function and HR Systems and Processes. All of which are essential to developing a career in HR.

More training information

You will be required to spend 6.5 hours per week of ‘off the job’ learning (term time only) which is delivered through a blended learning approach consisting of; pre-recorded webinars, 1:1 tutorials, self-directed study and live interactive virtual sessions.

In addition to the modules the apprentice will put learning into practice to enable a thorough understanding of how the content of the various modules fit into the day-to-day tasks and requirements of the HR team.

Once the apprenticeship is successfully completed the individual will obtain a Level 3 HR Support apprenticeship qualification. They may also be eligible to apply for associate membership of the Chartered Institute of Personnel and Development (CIPD) or any other professional body that recognises the apprenticeship within its membership criteria (membership is subject to the professional bodies own requirements).

Requirements

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
IT skills
Attention to detail
Organisation skills
Administrative skills
Team working
Non judgemental
Patience

About this company

United Learning are delighted to have opened a new school in Ashford. Chilmington Green School is a new secondary school which opened in September 2023 with its first cohort of 120 Year 7 students. At capacity, the school will be a six-form entry, co-educational, non-selective secondary with a 240-place 6th form. We are currently looking for excellent, highly motivated staff, with the vision and aspiration to be a part of a school from its opening through to its first A-level results day; bringing to life the United Learning ethos of the Best in Everyone through a curriculum, culture, environment, and structure that provides an exceptional educational offer for local young people. Staff will form a dynamic team who are supportive, friendly, and dedicated to instilling the qualities of pride, respect, and resilience in the next generation of children, preparing them for successful, fulfilling, and enjoyable adult lives. Chilmington Green will work collaboratively with United Learning’s cluster of highly successful schools in the area, Wye School (free school, 11-18) and Ashford School (independent, all through and boarding) and, as a result, staff will benefit from richer and wider opportunities for continued professional development (CPD). Chilmington Green School is part of United Learning, a large, and growing, group of schools aiming to offer a life-changing education to children and young people across England. United Learning is committed to safeguarding and promoting the welfare of all children and young people and expects all staff and volunteers to share this commitment. All positions are subject to an Enhanced Disclosure and Barring check from the Disclosure and Barring Service (DBS) and shortlisted candidates will be subject to an online check.

After this apprenticeship

To continue to gain experience in HR.

Ask a question

The contact for this apprenticeship is:

UNITED CHURCH SCHOOLS TRUST

Chloe Brisley

chloe.brisley@chilmingtongreenschool.org.uk

The reference code for this apprenticeship is VAC1000316346.

Apply now

Closes in 5 days (Thursday 1 May 2025)

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