Sales Administrator Apprenticeship – Bid Management Team – Find an apprenticeship

Summary

Brentwood, Essex £16,000 pa 18-Month Apprenticeship Monday–Friday, 08:30am – 5 pm Study Day: 1 day per week dedicated to formal learning Our Bid Management Team plays a crucial role in securing new business and ensuring our continued growth. with us you’ll gain hands-on experience while studying for a nationally recognised qualification.

Wage

£16,000 a year

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Competitive salary (£16,000 per year) during the apprenticeship

Training course

Business administrator (level 3)

Hours

Monday–Friday, 8:30 AM – 5:00 PM

37 hours 30 minutes a week

Start date

Saturday 31 May 2025

Duration

1 year 6 months

Positions available

1

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you’ll do at work

Manage and maintain SharePoint – ensure bid documents are correctly stored and organised.
Oversee bid portals – register, monitor, and handle all communications.
Update Salesforce – track bid progress and sales information.
Ensure legal compliance – oversee the signing of terms & conditions and NDAs at the end of the sales process.
Schedule bid-related meetings and deadlines – coordinate kick-offs, reviews, and submissions.
Gather essential bid information – liaise with HR, Finance, and other departments for key documents (references, accounts, policies).
Check compliance with bid requirements – ensure all documents meet necessary standards.
Proofread bid documents – maintain accuracy and professionalism.
Manage passwords and security information – maintain confidential records securely.
Complete PQQ (Pre-Qualification Questionnaire) returns – ensure all required data is submitted accurately and on time.

Where you’ll work

Peartree House 1 Britannia Road
Brentwood
CM14 5LD

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

College or training organisation

CHELMSFORD COLLEGE

Your training course

Business administrator (level 3)

Equal to A level

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

Office based, Monday–Friday, 8:30 AM – 5:00 PM - study day to be confirmed.
One day per week to be dedicated to formal learning at Chelmsford College

More training information

Apprenticeship Programme

This role is part of a fully funded apprenticeship, aligned with the Business Administrator (Level 3) Standard.

Duration: 18 months
Training: 1 day per week of structured learning with an approved training provider
Outcome: Gain a Level 3 qualification in Business and administration

Requirements

Essential qualifications

GCSE in:

English (grade 6)
Math (grade 6)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
IT skills
Attention to detail
Organisation skills
Customer care skills
Administrative skills
Number skills
Logical
Team working
Initiative

About this company

Peartree is and will always remain a family-owned business with a strong independent spirit since starting in 1986. Over three generations, we've built a company culture that not only prioritises the well-being of our staff but also focuses on delivering sustainable, environmentally friendly cleaning solutions

https://www.peartreecleaning.co.uk/ (opens in new tab)

Company benefits

Fully funded training towards a Level 3 Business Administrator qualification. Employee Assistance Programme (EAP). Cycle to Work scheme Charles Cameron free mortgage consultation service • Employee recognition. Progression opportunities

Disability Confident

A fair proportion of interviews for this apprenticeship will be offered to applicants with a disability or long-term health condition. This includes non-visible disabilities and conditions.

You can choose to be considered for an interview under the Disability Confident scheme. You’ll need to meet the essential requirements to be considered for an interview.

After this apprenticeship

Progression opportunities – potential for permanent employment after completion.

Progression to a Bid Writer

Ask a question

The contact for this apprenticeship is:

PEARTREE CLEANING SERVICES LIMITED

Danielle Butterfield

dbutterfield@peartreecleaning.co.uk

07780 330972

The reference code for this apprenticeship is VAC1000315900.

Apply now

Closes in 10 days (Wednesday 30 April 2025 at 11:59pm)

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Sales Administrator Apprenticeship – Bid Management Team

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