Bid Coordinator Apprentice

Summary

Reporting to the Director Business Growth, the Bid Coordinator Apprentice will support with all aspects of bid work from scoping opportunities, preparing to bid, competitive tendering and mobilisation of the service at contract start. As an apprentice you will be enrolled onto a Business Administration Level 3 Apprenticeship.

Wage

£25,000 a year

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Training course

Business administrator (level 3)

Hours

Monday - Friday 9.00am - 5.00pm. 30 Minutes for Lunch. Early finish the 2nd Friday of every Month.

37 hours 30 minutes a week

Start date

Thursday 1 May 2025

Duration

1 year 3 months

Positions available

1

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you’ll do at work

Key Responsibilities:

Coordinating and managing bid processes from ITT to successful award
Organise all necessary bid-related meetings throughout the tender process
Coordinate and produce high quality, accurate and attractive tender documents, responses and presentations
Facilitation of solution modelling and design sessions
Organise and facilitate storyboard sessions and the capture of SME input for inclusion in bid narrative
Able to work as part of a multi-disciplinary team spanning all bid team and supporting roles
Timely downloading of key documents and uploading of pre-qualifying questions and competitive tenders ready for submission
Monitoring and sharing of Clarification Questions amongst the team as published by the commissioner
Supporting the preparation and facilitation of Bid/No Bid Meetings and collation of all information required to support decision making processes
Management and communication with key stakeholders and partners including expressions of interest and non-disclosure agreements
Contributing to the development and shaping of Communications Strategies and Marketing Plans
Effective management and organisation of Bid folders ensuring version control and permission-based Bid Team access to key information
Research and analytical skills sufficient to support the general requirements of each bid
Coordination of Bid Plans and the timely completion of bid milestone activities and deadlines
Ensure that quality/technical envelope submissions are complete and submitted on time
Solicit feedback on tender submissions, analysis of bid scoring matrix, continuously reviewing the content and quality to increase the company's success rates

Support with the coordination of Total Training Provisions Environmental, Social Governance Strategy and Action Plan guiding and supporting:

ESG Representatives
Employee Representatives
Charity of the Year

Where you’ll work

10 Churchfield Court
Barnsley
S70 2JT

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

College or training organisation

TOTAL TRAINING PROVISION LIMITED

Your training course

Business administrator (level 3)

Equal to A level

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

Business Administrator Level 3 Apprenticeship Standard:

The training will take place in the workplace
This will include a monthly visit from your Tutor, plus a minimum of 6 hours a week off-the-job training
The training will be delivered in-house by our own Tutor's

Requirements

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
IT skills
Attention to detail
Organisation skills
Administrative skills
Number skills
Analytical skills
Logical
Team working
Initiative
Non judgemental
Patience

About this company

Total Training Provision is a leading national apprenticeship training provider dedicated to helping individuals and businesses thrive through high-quality, government-funded education. We specialise in delivering tailored apprenticeship programmes that support workforce development, close critical skills gaps, and promote long-term business growth. With a consultative approach, industry-aligned content, and flexible delivery models, we empower employers to unlock potential at every level, from emerging talent to senior leadership.

https://www.total-tp.com/ (opens in new tab)

Company benefits

• Total Leave – all staff benefit from 25 days annual leave + extra Christmas shopping day + extra day for Birthday + 8 Bank Holidays = Total 35 Days

Disability Confident

A fair proportion of interviews for this apprenticeship will be offered to applicants with a disability or long-term health condition. This includes non-visible disabilities and conditions.

You can choose to be considered for an interview under the Disability Confident scheme. You’ll need to meet the essential requirements to be considered for an interview.

After this apprenticeship

To be retained within the business, the business has ambitious growth plans with bidding being a key strategy for this growth

Ask a question

The contact for this apprenticeship is:

TOTAL TRAINING PROVISION LIMITED

The reference code for this apprenticeship is VAC1000314936.

Apply now

Closes in 4 days (Thursday 24 April 2025)

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After signing in, you’ll apply for this apprenticeship on the company's website.

Company’s application instructions

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