Business Administration and SHEQ Apprentice

Summary

Acorn Aluminium Ltd are looking for a Business Administration and SHEQ Apprentice to support the current Business & SHEQ Administrator in all areas of the business.

Wage

£15,704 for your first year, then could increase depending on your age

National Minimum Wage rate for apprentices

Check minimum wage rates (opens in new tab)

Training course

Business administrator (level 3)

Hours

Monday - Friday, 8.00pm - 4.30pm.

40 hours a week

Start date

Monday 1 September 2025

Duration

1 year 9 months

Positions available

1

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you’ll do at work

SHEQ (Safety, Health, Environment & Quality) Coordination:

Assist in maintaining SHEQ documentation, records, and compliance reports
Support in conducting risk assessments and ensuring mitigation measures are in place
Help with incident reporting, investigations, and follow-up actions
Monitor and update health & safety policies in line with regulations
Coordinate SHEQ training sessions and maintain training records
Assist with internal audits and inspections, ensuring corrective actions are completed
Ensure all SHEQ-related communications, notices, and updates are distributed effectively
Maintain COSHH (Control of Substances Hazardous to Health) registers and safety data sheets
Support sustainability initiatives and environmental management activities
Collaborate with department heads to ensure SHEQ compliance across the organisation

Reception & Administrative Support:

Serve as the first point of contact for visitors, handling reception duties professionally
Answer and direct calls, emails, and correspondence for the senior leadership team
Manage meeting room bookings, prepare meeting materials, and take minutes when required
Maintain office supplies, organise filing systems, and ensure general office upkeep
Assist with travel arrangements and expense reports for senior management
Support HR with administrative tasks such as updating records, scheduling inductions, and coordinating training sessions
Assist in drafting reports, presentations, and other business documents
Handle incoming and outgoing mail and deliveries
Provide general administrative support as needed to different departments

General Responsibilities:

Ensure confidentiality and professionalism in handling sensitive company information
Adhere to all company policies and industry regulations related to SHEQ and admin roles
Participate in training and development programs to enhance knowledge and skills
Take initiative in identifying areas for improvement in both SHEQ and administrative functions
Support in creating a safe and organised working environment for all employees

Where you’ll work

9
Glaisdale Parkway
Nottingham
NG8 4GP

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

College or training organisation

NOTTINGHAM COLLEGE

Your training course

Business administrator (level 3)

Equal to A level

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

Working towards a Level 3 Business Administrator Apprenticeship Standard
You are required to come into the City Hub campus 1x Monday a month to join the other apprentices - you will be set work in this class to do over the month which will be marked and feedback given
You will have one to ones every 4-6 weeks via Teams, and be set tasks with the employer on teams or face to face review
Meetings will take place with the assessor and the employer every 12 weeks, this is also either face to face or via teams

Requirements

Essential qualifications

GCSE in:

English (grade 9-4)
Maths (grade 9-4)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
Attention to detail
Customer care skills
Problem solving skills
Presentation skills
Administrative skills
Team working
Creative
Initiative

Other requirements

Candidate must be able to travel to the workplace and college according to working hours. The current National Minimum Wage (NMW) rate for apprentices is currently £7.55 per hour. This applies to 16-18 year old apprentices and those aged 19 or over in the first year of their Apprenticeship. For all other apprentices the National Minimum wage appropriate to their age applies. The Minimum Wage for Apprentices applies to time spent on the job plus time spent training. * Please note that anyone under the age of 18 will only work a maximum of 40 hours per week. Any role which exceeds these hours on advert will be amended accordingly to fall in line with the legislation * Please note that if the successful applicant is found prior to the closing date the vacancy maybe withdrawn early

About this company

With a state-of-the-art manufacturing capability and unparalleled expertise in design, manufacture and installation, we are innovators in architectural aluminium. We have approaching four-decades expertise in the design, manufacture and installation of aluminium curtain walling, facades, commercial glazing systems and aluminium windows and doors. Working in partnership with you at the very start of your project we predict the pitfalls, identify the opportunities and guarantee on-time completions. We work in partnership, with our suppliers and our customers. Investing time to scope your requirements and deliver innovative and cost-effective solutions which help you to maximise the performance of your building, minimising whole life and life cycle costs. Are you hard-working and committed to delivering excellent product quality underpinned by outstanding service? We’re always interested to hear from people who share our vision to deliver service excellence and offer a wide range of roles from manufacture, to service engineers and administrative and management roles.

https://www.acornaluminium.com/ (opens in new tab)

After this apprenticeship

Potential opportunity for a permanent role within the company following successful completion of the apprenticeship

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