Apprentice Systems and Payroll Assistant

Summary

An exciting opportunity to work within a busy office at London Marathon Events Ltd. Are looking for a Apprentice Systems and Payroll Assistant to work alongside the team. You will work towards a Level 3 Business Administrator apprenticeship standard.

Wage

£25,000 a year

Check minimum wage rates (opens in new tab)

£480.76 per week £13.73 per hour

Training course

Business administrator (level 3)

Hours

Monday - Friday, 9.00am - 5.00pm. Minimum of 2 Days in the office with option of working remotely or in the office for the rest.

35 hours a week

Start date

Monday 2 June 2025

Duration

1 year 3 months

Positions available

1

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you’ll do at work

The purpose of this role is to provide comprehensive administrative support to the Systems and Payroll Manager utilising multiple HR systems, system integrations and supporting key operational functions.

This includes but is not limited to workforce management systems, communication platforms and the payroll system. Client groups the role will interact with includes internal staff, external event staff and volunteers with processes including scheduling, rostering and payroll review and processing.

The role includes enrolment to a Business Administration Apprenticeship with formal training resulting in a professional qualification.

This apprenticeship offers a fantastic opportunity to gain a broad range of skills in payroll, systems management, and data analysis, all while working alongside experienced professionals.

Key Responsibilities:

Tracking and managing all payroll data including the integration and migration of data across systems assisting in coordinating the change control process
Collate information related to casual staff payments, ensuring that all necessary data for payments is accurate and timely
Contribute to the ongoing update, testing, and review of HR systems through development projects
Create event shifts in the workforce management system according to project timelines
Collaborate with the Workforce Planning team to manage the interaction between the workforce management system and the client group journey
Provide support and training to system users
Assist in the development of policies, procedures, and processes related to the use of systems
Assist with managing the internal communication platform, including reviewing data permissions, creating usage policies, and setting up departmental spaces as needed
Assist with the management of high volumes of personal and sensitive data, always ensuring the integrity and security of the system
Work to resolve system issues promptly and professionally, delivering excellent customer service while identifying areas for process improvements
Support with wider departmental tasks as required to ensure the effective delivery of the People & Culture functional area

Essential Skills:

Attention to detail
Problem solving and solution focussed mindset
Demonstrates excellent communication skills
Willingness to go the extra mile
Ability to meet deadlines
Pragmatic and flexible in approach
Desired Skills
Proficient with Microsoft suite on applications, including MS Excel
Comfortable with the use of IT systems
Ability to learn quickly and to absorb new and complex information
Excels in coordinating and delivering projects and operational priorities to quality and against tight deadlines

To become an apprentice, you must:

Be 16 or over
Not already be in full-time education

You can start an apprenticeship whether you’re starting your career, want a change or you're upskilling in your current job. You can have a previous qualification like a degree and still start an apprenticeship.

Where you’ll work

190 Great Dover Street
London
SE1 4YB

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

College or training organisation

INSPIRO LEARNING LIMITED

Your training course

Business administrator (level 3)

Equal to A level

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

Business Administrator Level 3 Apprenticeship Standard
Training will take place within the workplace

More training information

Apprenticeship standards are aimed at developing skills within the Apprentices chosen career route, each standard has set knowledge, skills and behaviours required to be successful within the job role
This will include the completion of functional skills in maths and English
Once the apprentice has completed a minimum of 12 months training and the employer and Inspiro Learning regional trainer confirm they have met all the requirements of the standard they will be put through to end point assessment
The end point assessment is independent from the training and includes a variety of assessment methods which test the skills and knowledge of the apprentice to ensure they are fully competent in their role
Each Apprentice will be supported throughout the apprenticeship by a structured programme of teaching, e-learning, face to face training and workplace mentoring; this will encourage and help them to meet the requirements of the new standards and will prepare them for the end of point assessment

Requirements

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
IT skills
Attention to detail
Organisation skills
Customer care skills
Problem solving skills
Presentation skills
Administrative skills
Number skills
Analytical skills
Logical
Team working
Initiative
Non judgemental

Other requirements

Please note you could be asked to interview earlier than date given, as the date is a general guide, once we have found the right applicant, we will close the position. Please ensure you apply early to avoid disappointment! Whilst on the apprenticeship you will be entitled to a TOTUM card with exclusive discounts available - https://totum.com/about

About this company

London Marathon Events (part of the London Marathon Group) works to inspire, champion and increase activity in all ages, abilities, and demographics. We do this through our successful event portfolio (which includes the TCS London Marathon and TCS Mini London Marathon, Brighton Marathon, The Big Half, Vitality London 10,000, Vitality Westminster Mile, Standard Chartered Great City Race and Swim Serpentine) and through our extensive outreach programmes working with schools and community groups in London and across the UK. Our events raise millions for charities every year to improve the lives of individuals and communities, and we passionately believe in the power of sport as a force for good. Our values are integral to who we are, how we work and what we do: Impact – together we create positive change Innovate – together we enable new ideas Everyone – together we champion inclusivity Customer First – together we go the extra mile for all Diversity, inclusion, and wellbeing are at the heart of everything we do, and we want to ensure they are at the heart of our company. We strongly value diversity within our workforce and recognise that different people bring different perspectives, lived experience, ideas, and culture to the company. This difference brings with it great strengths, including diversity of thought and innovation.

After this apprenticeship

This role is for a 2 year contract were you will gain experience working in payroll systems and HR Systems and undertake an apprenticeship in administration

Ask a question

The contact for this apprenticeship is:

INSPIRO LEARNING LIMITED

Debbie Pennington

debbie.pennington@inspirolearning.co.uk

0116 504 0275

The reference code for this apprenticeship is VAC1000314306.

Apply now

Closes in 16 days (Tuesday 6 May 2025)

When you apply, you’ll be asked to sign in with a GOV.UK One Login. You can create one at the same time as applying for this apprenticeship.

After signing in, you’ll apply for this apprenticeship on the company's website.

Company’s application instructions

To continue please click apply to fill in a brief application form. Once applied your details will go through an initial screening process to ascertain suitability. If suitable you will be called by an Apprenticeship Recruitment Advisor to discuss the vacancy further and to check your eligibility for an apprenticeship. If you are eligible/suitable your details will then be passed on to the employer.

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