Business Administration Apprentice

Summary

The Office of the School of Clinical Medicine are seeking to recruit a Business Administration Advanced Apprentice to join our team. You will contribute to the daily organisational tasks of a highly successful team. The role provides support to a wide range of different areas and projects that impact the School Office and the School Departments.

Wage

£19,781 a year

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Training course

Business administrator (level 3)

Hours

Monday to Friday either 8.00am - 4.00pm or 9.00am - 5.00pm, 2 days a week. Hybrid working may be available, after the initial induction period.

36 hours 30 minutes a week

Start date

Monday 2 June 2025

Duration

1 year 8 months

Positions available

1

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you’ll do at work

You will be working with the General Division team. Tasks may include the following:

You will provide a supportive secretarial/administrative service to the Head of General Division and the team.
Organise meeting/committees, collate and prepare papers, take minutes, circulate minutes and review actions, organise catering.
Assist with other projects - related to Departmental Administration and building related issues i.e. - space, EAP, Contingency planning.
Office management you will oversee the successful day to day running of the School Office.
Assist with the organisation of internal and external events
The role holder organises the School Office Christmas lunch for 120 staff (annual) and one summer event.
Assists with induction process of new starters.
Manages the holiday and sickness, and appraisal and probation, responsible for managing this on the HR system.
Developing and maintaining the School’s intranet and public web pages.
Providing advice and information on all parking issues connected with Clinical School staff in liaison with Addenbrooke’s Access Office.
Responsible for processing expenses, ensuring they are correctly coded, keeping concise records of items of expenditure.
Responsibility on I-Procurement purchasing system alongside CUFS.
Processing and recording overtime costs.
The role holder will provide assistance to the room booking administrator. They will approve rooms using the outlook system and provide cover to the post holder during periods of absence.

Where you’ll work

University of Cambridge School of Clinical Medicine
Cambridge Biomedical Campus
Cambridge
CB2 0SP

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

College or training organisation

CAMBRIDGE REGIONAL COLLEGE

Your training course

Business administrator (level 3)

Equal to A level

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

This training plan has not been finalised. Check with this employer if you’ll need to travel to a college or training location for this apprenticeship.

Requirements

Essential qualifications

GCSE in:

English (grade C or 4 or above)
Maths (grade C or 4 or above)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
IT skills
Attention to detail
Organisation skills
Customer care skills
Problem solving skills
Administrative skills
Team working

About this company

The School of Clinical Medicine is one of six Schools in the University. The School of Clinical Medicine currently employs over 3,000 people, spanning all varieties of staff type from Academic Professors to administrative support. We are based on the Cambridge Biomedical Campus. The School aims to provide leadership in education, discovery and healthcare. It will achieve this through; inspirational teaching and training, outstanding basic and clinical research and integration of these to improve medical practice for both individual patients and the population.

http://www.cam.ac.uk (opens in new tab)

After this apprenticeship

We have had 4 Business admin Apprentices in the General Division and the 3 that finished their apprenticeships, moved to more senior admin roles in the University.

Ask a question

The contact for this apprenticeship is:

CAMBRIDGE REGIONAL COLLEGE

Hayley

HPeters@camre.ac.uk

01223 418778

The reference code for this apprenticeship is VAC1000314247.

Apply now

Closes in 12 days (Friday 2 May 2025 at 11:59pm)

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