Apprentice Administration Officer

Summary

We now have an exciting opportunity for an Apprentice Administration Officer to join our friendly team. The role would suit someone who is passionate about administration and eager to start or progress their career within a school environment.

Wage

£14,526.20 for your first year, then could increase depending on your age

National Minimum Wage rate for apprentices

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(standard apprenticeship rates apply, salary dependent on age and experience)

Training course

Business administrator (level 3)

Hours

Monday to Friday – term time only plus 10 days. Shifts to be confirmed.

37 hours a week

Start date

Monday 7 July 2025

Duration

1 year 9 months

Positions available

1

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you’ll do at work

Working at Honley High School is always varied, enjoyable and rewarding - all our staff work and contribute to our main aim which is helping our students achieve the best outcomes.

What the role involves in a nutshell:

Assist in the provision of high-quality professional administration support including producing correspondence through email, letter and online
Undertake reception duties including supporting visitors and students with day-to-day enquiries
Support with the delivery of trips and events including promotion on social media
Support with the design and preparation of displays around the school

Apprenticeship Training:

As part of your contract of employment completion of the Apprenticeship Training Programme forms part of your duties as well as helping your personal and professional development; the requirements to complete the programme are as follows:

Attend and be punctual for all induction sessions
Attend and be punctual for all lessons
Complete all required assignments with by the required timeline
Build up your portfolio of evidence on-going during your apprenticeship programme
Access support from your tutor/assessor as and when required
Access support from your manager with regards to any evidence
Requirements or support as and when required
Attend all work-based training/support sessions

The above is not an exhaustive list of duties and you will be expected to perform different tasks as necessitated by the organisation which is relevant to your post within the company to meet the overall business objectives.

Where you’ll work

Station Road
Honley
Holmfirth
West Yorkshire
HD9 6QJ

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

College or training organisation

KIRKLEES COLLEGE

Your training course

Business administrator (level 3)

Equal to A level

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

Business Administrator Level 3 Apprenticeship Standard:

Each course will cover a range of Skills, Knowledge and Behaviours as outlined by the apprenticeship standard, these will be transferable and suitable to an administration role in any sector
College will teach you general skills required to successfully conduct your role, whilst in company, you will acquire specific skills and experience related to the role
You will cover the necessary Knowledge, Skills and Behaviours, gather evidence and attend workshop / taught classes throughout the duration then complete an End Point Assessment.
You are given time off, one day per week to study; you are required to attend Kirklees College, Huddersfield Centre, you will also attend other meetings via Teams to complete work for your apprenticeship. The study day is a Thursday

Requirements

Essential qualifications

GCSE in:

Maths and English (grade 4/C or above or equivilent)

Other in:

Experience working in an office or with customers (grade 6/12 months, ideally)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
IT skills
Attention to detail
Organisation skills
Customer care skills
Administrative skills
Number skills
Analytical skills
Team working
Initiative
Excellent attendance
Excellent timekeeping
Work Experience 6 to 12 months

Other requirements

As part of the recruitment process you will need to make contact, after submitting your application, with Nichola Barnes, Telephone 07788390025 or 01484 437564 This is a term time only contract. We would be happy to consider candidates who are due to leave school/college in June 2025. We are also happy to consider mature learners.

About this company

Welcome to Honley; a school where a rich heritage and a forward-thinking vision converge to create an exceptional educational experience for all our students. Our history is a tapestry of tradition and transformation. Originally founded as a grammar school, the pursuit of academic excellence continues to underpin our ethos today and ensures that we remain a beacon of quality education in the heart of our community. At Honley, we believe in the holistic development of our students. Our dedicated and highly skilled staff are passionate about fostering a supportive and inclusive environment where each student is encouraged to soar. Our curriculum combines traditional academic disciplines with innovative learning opportunities that prepare our students for the complexities of a constantly changing world. Beyond the classroom, our vibrant extracurricular programs provide a wealth of opportunities for students to explore their interests, develop new skills, and form lasting friendships. Whether through sports, arts, community service, or leadership activities, we strive to nurture well rounded individuals ready to make a positive impact on society. As we look forward, Honley High School remains steadfast in its mission to cultivate a love of learning, a spirit of curiosity, and a dedication to excellence. We invite you to join us in continuing this proud tradition as we prepare our students to meet the future with confidence, resilience, and a commitment to striving for the highest in all they do. Discover Honley High School, where our past informs our future, and every student’s journey is celebrated. OUR MOTTO: NITIMUR IN EXCELSIS – STRIVE FOR THE HIGHEST

https://www.honleyhigh.co.uk/about-us (opens in new tab)

Company benefits

You join a school and Trust who have numerous wellbeing initiatives & social events! You will benefit from: If age appropriate, then you will be enrolled into the West Yorkshire Pension Fund Access to a canteen Employee Assistance Programme

After this apprenticeship

We have successfully supported apprentices previously and offered full time opportunities following the right attributes being demonstrated. Therefore, there's a strong chance there will be a full time role available, subject to satisfactory employment and completing of the apprenticeship programme
There will be ongoing training during your apprenticeship. There may be the opportunity of competing another apprenticeship

Ask a question

The contact for this apprenticeship is:

KIRKLEES COLLEGE

Nichola Barnes

apprenticeships@kirkleescollege.ac.uk

07788390025

The reference code for this apprenticeship is VAC1000313507.

Apply now

Closes in 8 days (Monday 28 April 2025 at 11:59pm)

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