Assistant Purchase Ledger Accountant Apprentice at Sadler’s Wells Trust

Summary

The Assistant Purchase Ledger Accountant (Apprentice) is responsible for accurately coding and posting invoices, ensuring proper approval and timely entry into the ledger. This role involves setting up and processing payment runs, handling manual payments, and posting transactions to the ledger.

Wage

£21,606 a year

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Training course

Accounts or finance assistant (level 2)

Hours

Mon- Fri (wed at college).

30 hours a week

Start date

Monday 28 April 2025

Duration

1 year 3 months

Positions available

1

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you’ll do at work

The role-holder will play a key role in month-end procedures by reviewing trade creditors and performing supplier reconciliations, while also supporting the new supplier onboarding process. Acting as the main point of contact for purchase ledger queries, they also manage the setup of supplier and customer accounts within the finance system.

The Finance Department that this role sits in supports managers and those charged with governance in effectively delivering their financial management responsibilities and optimising the organisation's financial performance. It establishes and ensures compliance with financial policies and procedures, provides accurate and reliable record-keeping and financial reporting, and is responsible for statutory compliance (audit, payroll, tax). Furthermore, it ensures that internal controls are operating efficiently and effectively.

The key responsibilities will be:

Responsible for checking and processing invoices with accurate coding across multiple dimensions and resolving issues with stakeholders where appropriate
Ensuring that all invoices follow the appropriate approval route and flagging any issues with Financial Controller
Providing cover for Catering & Events Bookkeeper in their absence
Responsible for the set-up of payment (BACS) runs, identification of items for manual payments and posting of manual bank transactions to the ledger
Monthly review of trade creditors as part of month-end procedures, including performance of regular supplier reconciliations for key suppliers and following up on queries arising from this exercise
In conjunction with the Financial Controller, support the development of the new supplier onboarding process
Liaising with and providing reports to Finance Business Partners on supplier activity and open and historic purchase orders
Assist in the design and delivery of purchase ledger and expenses training to all colleagues
Main point of contact for internal and external queries relating to the purchase ledger, both within the finance inbox and directly received
Set-up of new suppliers/customers on our finance system, monitoring of duplicate accounts, processing account changes, processing remittances for manual payments

The day-to-day contact for the role will be the Purchase Ledger Accountant, Nicky Adeboga.

Where you’ll work

Sadler's Wells Ltd, Sadlers Wells, Rosebery Avenue
London
EC1R 4TN

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

College or training organisation

THE WKCIC GROUP

Your training course

Accounts or finance assistant (level 2)

Equal to GCSE

Course contents

Record transactional data.
Use the organisation’s standard tools and processes to examine data to identify transactional issues such as, reconciliations and inconsistencies between invoices.
Recognise and rectify routine errors, escalating as necessary.
Plan and review accounting and finance tasks.
Communicate with stakeholders to deliver accurate and timely results, avoiding jargon, using language tailored to the audience and different media methods with an appreciation of the risks and benefits to the business of social media and other digital applications.
Use finance and accounting software packages to accurately input and manage data to contribute to routine accounting tasks.
Handle data and digital technology in line with cyber and data security requirements, using data securely and safely, including backing up data.
Record transactional data.
Use the organisation’s standard tools and processes to examine data to identify transactional issues such as, reconciliations and inconsistencies between invoices.
Recognise and rectify routine errors, escalating as necessary.
Plan and review accounting and finance tasks.
Communicate with stakeholders to deliver accurate and timely results, avoiding jargon, using language tailored to the audience and different media methods with an appreciation of the risks and benefits to the business of social media and other digital applications.
Use finance and accounting software packages to accurately input and manage data to contribute to routine accounting tasks.
Handle data and digital technology in line with cyber and data security requirements, using data securely and safely, including backing up data.

Your training plan

Accounts / Finance Assistant (L2).

Requirements

Essential qualifications

GCSE or equivalent in:

English (grade 4-9)
Maths (grade 4-9)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
IT skills
Number skills

Other requirements

The vacancy is based indoors but the work may involve long periods on the computer at Financial Year End and at payments and invoice deadlines for the Team. There is a standard lunch break of one hour per day and other rest breaks built into each working day accordingly.

About this company

Sadler’s Wells is a world-leading arts organisation, dedicated to presenting, producing and touring dance made today in all its forms. Sadler’s Wells commissions, presents and produces more dance than any other theatre in the world – from tango to hip hop, ballet to flamenco, Bollywood to cutting-edge contemporary dance. With an innovative, year-round programme of performances and learning activities, this is the place where artists come together to create dance, and where we welcome everyone to experience dance and be inspired. Dance has the ability to connect with people both intellectually and emotionally and Sadler’s Wells’ vision is that dance is part of everyone’s life. We want to make sure that dance continues to have something new to say but also that it continues to stimulate the way we think about the world around us. Over half a million people come to our theatres in London each year, with many more enjoying our touring productions at partner venues across the UK and in cities around the world. Sadler’s Wells Theatre has been located in Islington since the 17th century. Our modern day theatre comprises a main auditorium (1,500 seats); the Lilian Baylis Studio (180 seats); three rehearsals studios; bars, a café, facilities for private and corporate entertaining and offices for Sadler’s Wells’ staff. Our second theatre building and West End home, the Peacock (1,000 seats), is subject to a unique agreement whereby Sadler’s Wells and the London School of Economics jointly manage it, with the LSE presenting its lectures to students during the day and Sadler’s Wells presenting theatre at night.

After this apprenticeship

This role provides a solid foundation from which you can progress into other finance roles – this could be as a Financial Accountant, Bookkeeper or Finance Manager with appropriate time and training. Equally, this could give an insight into roles in practice, such as financial audit.

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