Apprentice Administration Assistant

M5TEC LIMITED

NEWTON AYCLIFFE (DL5 6UD)

Closes in 15 days (Monday 21 April 2025 at 11:59pm)

Posted on 3 April 2025

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Summary

Excellent opportunity to join our team and develop your administrative skills in a mixed role with varying degrees of responsibility and differing types of tasks ranging from bookkeeping through to HR support.

Wage

£14,526.20 for your first year, then could increase depending on your age

National Minimum Wage rate for apprentices

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Training course
Business administrator (level 3)
Hours
Monday to Thursday 8am - 4.30pm Friday 8 am - 1pm

37 hours a week

Start date

Thursday 1 May 2025

Duration

1 year 6 months

Positions available

1

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you’ll do at work

  • Front of House/Receptionist
    • Answering phones and taking detailed notes
    • Welcoming visitors
    • Performing inductions
  • Managing Holiday/Sickness Calendars
    • Reviewing overlaps prior to issues for approval
    • Logging and reporting of holidays
    • Create attendance reports in relation to wage management
  • Managing Timesheets
    • Perform routine audits to ensure timesheets are correctly populated
    • Review/check timesheets prior to issue for approval
    • Logging and reporting of timesheets to accountant or 3rd party
  • Site Maintenance
    • Perform routine audits, to ensure appropriate levels of stock
    • Ensure facilities are maintained presentable for both employees and clients
  • Financial Assistant
    • Bookkeeping
    • Logging and payment of bills
    • Generate Invoices, Purchase Orders and other financial documents

Where you’ll work

UNIT 7
HURWORTH ROAD
AYCLIFFE BUSINESS PARK
NEWTON AYCLIFFE
DL5 6UD

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

College or training organisation

BISHOP AUCKLAND COLLEGE

Your training course

Business administrator (level 3)

Equal to A level

Course contents
  • Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
  • Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
  • Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
  • Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
  • Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
  • Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
  • Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
  • Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

  • Full, on the job training provided by the employer
  • You will be assigned an assessor who will visit you in the workplace on a regular basis
  • You will be required to come in to college to sit unit test

Requirements

Essential qualifications

GCSE in:

  • English (grade 9-4 / A*-C / Level 2)
  • Maths (grade 9-4 / A*-C / Level 2)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

  • Communication skills
  • IT skills
  • Customer care skills
  • Team working
  • Initiative
  • Passionate about quality
  • Positive and Proactive
  • Able to prioritise tasks
  • Flexible approach to work
  • Energetic and adaptable

About this company

M5tec was founded in April 2014 by a small group of engineers from various backgrounds. Its purpose was to offer to the market, an engineering consultancy where engineering was done right, done safely, done to the best of everyone’s abilities and without compromise. This ethos paired with the founding members previous experience resulted in the company targeting sales from high-assurance industries including Nuclear, Subsea and then Oil & Gas. Overtime, M5tec shifted its focus from Oil & Gas to a greener future and began working in the Fusion Energy sector. Since its inception, the company has outgrown three different offices and now has its head office and workshop in Newton Aycliffe, County Durham and two further offices in Culham, Oxfordshire and Warrington, Cheshire. Its service offerings have also expanded to include embedded engineering resource and turnkey services. Do you know what M5tec stands for? M is for Multidiscipline 5 represents ‘E’ for Engineering with ‘E’ being the 5th letter in the alphabet. Tec is for Technical Services M5tec continues to push engineering boundaries through innovation and collaborative partnerships and maintains the same ethos that has led it to sustained and organic growth over the last decade.

https://m5tec.com/ (opens in new tab)

After this apprenticeship

To be discussed at interview

Ask a question

The contact for this apprenticeship is:

BISHOP AUCKLAND COLLEGE

David Brough

david.brough@bacoll.ac.uk

01388 743164

The reference code for this apprenticeship is VAC1000312945.

Apply now

Closes in 15 days (Monday 21 April 2025 at 11:59pm)

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