Contract Administrator Apprentice

Summary

The apprenticeship will develop a highly transferable set of knowledge, skills and behaviours that can be applied in all sectors. You will support and engage with different parts of the company and interact with internal and external customers. On completion, there is an opportunity to join the Company as a permanent employee.

Wage

£14,918.80 for your first year, then could increase depending on your age

National Minimum Wage rate for apprentices

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Training course

Business administrator (level 3)

Hours

Monday to Friday 08:00 - 16:00 (inclusive of unpaid breaks).

37 hours 30 minutes a week

Start date

Thursday 1 May 2025

Duration

1 year 6 months

Positions available

1

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you’ll do at work

Providing support to both our Stockport and Rochdale business areas, you will support the Contract Administrators in a variety of administrative duties from preconstruction to job completion. Some of the responsibilities are:

Check and authorise time sheets on George Cox portal
Collect and log delivery tickets
iIssue KPI information, H&S stats and people hours to the client where required
Printing of drawings and site documentation
Obtain and save the Purchase Order (PO) / Letter of Intent (LOI) / Contract Documents
Enter order onto COINS / George Cox Portal
Diarise monthly valuation deadlines / monitor valuations sent to accounts to raise an application/invoice for payment
Weekly Cost Sheet management
General office duties

Where you’ll work

This apprenticeship is available in these locations:

Globe House Globe Park, Moss Bridge Road, Rochdale, OL16 5EB
Alvanley Industrial Estate, Stockport Road East, Bredbury, Stockport, SK6 2DJ

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

College or training organisation

SALFORD CITY COLLEGE

Your training course

Business administrator (level 3)

Equal to A level

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

Depending on where you live, you may attend either Salford College or Bury College to complete your apprenticeship.

Apprentices will attend college 1 day per month to achieve an NVQ Level 3 in Business Administration.

The apprentice will also be supported by the Contract Administrator and Business Centre Manager.

Requirements

Desirable qualifications

GCSE or equivalent in:

english (grade 5)
mathematics (grade 5)

Other in:

Driving licence (grade Full)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
Attention to detail
Organisation skills
Team working
Administration experience
MS office

About this company

George Cox and Sons Ltd. are a civil engineering and highway contractor working across the north-west on a number of local authority, long term, framework contracts. As a result of an increase in works, George Cox are looking to increase their workforce and seeking to train and develop apprentices.

Company benefits

Annual profit related bonus, Workplace pension, Accident and life cover (after probationary period), 35 days annual leave (Inc. bank holidays).

After this apprenticeship

Strong candidates will be given the opportunity to become permanent employees

Ask a question

The contact for this apprenticeship is:

GEORGE COX & SONS LTD

Nicola Shewring

nicola.shewring@gcox.co.uk

The reference code for this apprenticeship is VAC1000312184.

Apply now

Closes today at 11:59pm

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