Administration Apprentice - Purchasing
LEENGATE VALVES LTD
SOMERCOTES (DE55 4QT)
Closes in 18 days (Tuesday 6 May 2025 at 11:59pm)
Posted on 5 March 2025
Contents
Summary
This is an incredible chance to become part of a vibrant, family-oriented team in a fast-paced organisation experiencing remarkable growth. In this role, you will be a member of the Distribution team, handling various administrative tasks including emails, raising purchase orders, and processing goods received notes to orders.
- Wage
-
£15,704 for your first year, then could increase depending on your age
National Minimum Wage rate for apprentices
- Training course
- Business administrator (level 3)
- Hours
-
Monday to Friday 8.30am - 5.30pm.
40 hours a week
- Start date
-
Wednesday 7 May 2025
- Duration
-
1 year 3 months
- Positions available
-
1
Work
Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.
What you’ll do at work
• Provide a right first-time level of service ensuring the customer and supplier expectations are met
• Build and maintain good relationships with all suppliers and colleagues
• Create purchase order numbers and record onto the bespoke system
• Process and reconcile good in receipts and orders before confirming onto the bespoke system
• Investigate and resolve inbound delivery delays, reports of damages, lost consignments and pricing queries
• Deliver against pre-determined KPI's and service level agreements
• Handle both inbound and outbound calls
• Effectively manage email inbox
• Support and assist with regular stock takes
Where you’ll work
UNIT 2
GRANGE CLOSE
CLOVER NOOK INDUSTRIAL PARK
SOMERCOTES
DE55 4QT
Training
Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.
College or training organisation
CHESTERFIELD COLLEGE
Your training course
Business administrator (level 3)
Equal to A level
Course contents
- Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
- Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
- Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
- Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
- Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
- Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
- Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
- Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.
Your training plan
Business Administrator Level 3 Apprenticeship Standard:
- An apprenticeship allows you to earn a wage, gain valuable work experience and industry specific competence
- You will be expected to work towards the Business Administrator apprenticeship standard, with support from the employer and the Chesterfield College Group
- As part of your apprenticeship, and dependent on your prior attainment, you may be required to complete maths and English.
- Functional Skills which is an integral part of your apprenticeship
- Upon successful completion you will be awarded additional
certificates of recognition for these qualifications
Requirements
Essential qualifications
GCSE in:
- English (grade 4/C or above)
- Maths (grade 4/C or above)
Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.
Skills
- Communication skills
- Attention to detail
- Organisation skills
- Customer care skills
- Administrative skills
- Number skills
- Team working
- Initiative
Other requirements
You will need a form of independent transport as the company is not situated on a public transport route
About this company
Leengate Valves is the UK’s leading valves wholesaler and stockist. We’re also one of the most trusted provider of specialist calibration, actuation, and engineering services. We’re conveniently based right in the heart of the UK. Work with us and you can benefit from our extensive stockholding capabilities as well as our many years of experience within the valve and flow control industry.
After this apprenticeship
For the right candidate, there is a potential pathway to secure full-time employment.
Ask a question
The contact for this apprenticeship is:
CHESTERFIELD COLLEGE
Alyce Hunt
hunta@chesterfield.ac.uk
07956914838
The reference code for this apprenticeship is VAC1000307762.
Apply now
Closes in 18 days (Tuesday 6 May 2025 at 11:59pm)
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