Level 3 Business Administration Apprenticeship - Samuel Phillips Law Firm

SAMUEL PHILLIPS LAW FIRM

NEWCASTLE UPON TYNE, NE1 6AE

Closes in 15 days (Monday 10 March at 11:59pm)

Posted on 18 February 2025

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Summary

Samuel Phillips Law has a reputation for service excellence and providing solutions which are bespoke to each client’s specific needs. Samuel Phillips Law provides services across a range of specialisms including Family Law, Employment Law, Litigation & Dispute Resolution, Residential Conveyancing, Commercial Property and Wills Probate & Trusts.

Wage
£15,704 a year

Minimum wage rates (opens in new tab)

£7.55 per hour

Training course
Business administrator (level 3)
Hours
Monday to Friday, 9.00am to 5.00pm.

40 hours a week

Possible start date

Tuesday 11 March

Duration

1 year 6 months

Positions available

2

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

  • Getting the post out and putting it on the correct file for checking
  • Printing any required emails/documents and place on file.
  • Scanning of all direct incoming post and saving it to the matter
  • Using software to upload post sent from the Main Office
  • Scanning the Property Information Forms and supporting documents into the file
  • Opening Files on the matter sphere from the information provided on the Memo or the Portal
  • General office filing
  • Keep an eye on stock levels with regards to stationery,
  • Putting up post and noting it in the post book
  • Taking post to local Royal Mail/Franked Mailbox
  • Making refreshments for clients
  • Keeping the general office area tidy
  • Copying documents when required
  • Closing files, including archiving and sending to our offsite storage facility

Where you’ll work

18-24 GREY STREET

NEWCASTLE UPON TYNE

NE1 6AE

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

NCG

Your training course

Business administrator (level 3)

Equal to A level

Course contents
  • Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
  • Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
  • Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
  • Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
  • Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
  • Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
  • Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
  • Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

  • 4 days per week based at Samuel Phillips Law Firm 
  • 1 day per week at Newcastle College 

Requirements

Essential qualifications

GCSE in:

  • English (grade 4)
  • Maths (grade 4)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

  • Communication skills
  • IT skills
  • Attention to detail
  • Organisation skills
  • Customer care skills
  • Administrative skills
  • Team working

Other requirements

Someone who wants to work in an office environment. We are one of the top Law Firms and are expanding our team in the Residential Conveyancing Department.

About this company

A cornerstone of Samuel Phillips Law’s success is its ability to recruit and retain some of the most able and talented lawyers in the region.  Whether you are seeking services as an individual, a business or the public sector, at Samuel Phillips Law you know that your affairs will be handled in a pragmatic and professional approach from the very start.

Company benefits

Possibility for full time employment upon completion of apprenticeship.

After this apprenticeship

  • Full time position possible upon completion of apprenticeship

Ask a question

The contact for this apprenticeship is:

NCG

Ellisha Hay

apprenticeships@ncl-coll.ac.uk

01912004844

The reference code for this apprenticeship is VAC1000304556.

Apply now

Closes in 15 days (Monday 10 March at 11:59pm)

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