Apprentice Bid and Proposal Coordinator

Summary

You will primarily be responsible for compiling tenders within the cleaning industry, with a focus on the public sector. This role requires working in an office environment with occasional travel required in the West Country region and will be working with the Commercial and Managing Director.

Wage: £15,704 to £25,396.80 a year
Minimum wage rates (opens in new tab)
Training course: Bid and proposal co-ordinator (level 3)
Hours: Monday - Friday, 9.00am to 5.00pm.
40 hours a week
Possible start date: Sunday 13 April
Duration: 2 years
Positions available: 1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

Assist in the compilation of tenders for cleaning contracts in the public sector
Conduct market research to identify potential opportunities and assess competitor activity
Collaborate with internal stakeholders to gather relevant information for tender submissions
Ensure tender documents are completed accurately and submitted within specified deadlines
Support the procurement team in other administrative tasks as required

Where you’ll work

UNIT 2

23 LEAFIELD INDUSTRIAL ESTATE

LEAFIELD WAY

NESTON

SN13 9RS

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

RHG CONSULT LTD

Your training course

Bid and proposal co-ordinator (level 3)

Equal to A level

Course contents

Excellent organisational and time management skills to manage multiple activities simultaneously and prioritise own and others workloads
Ability to meet defined deadlines and set own milestones to manage workload
Ability to create and utilise a bid plan timetable and responsibility matrix, supporting virtual team adherence to process
Contribute to proposal project timetable including the timely collection of data from various parties including sub-contractors, consultants and internal subject experts
Ability to meet bid submission deadlines according to guidelines / instructions
Logging and capture of all proposal data in central repository
Able to maintain a healthy work life balance and understand the reasons why it is important to do so
Maintain compliance matrices to ensure compliance to all questions Capable of managing multiple projects and deadlines
Ability to proof read with an eye for detail
Good creative writing skills and good grammar/authoring
Collate proposal documents using library/information stores, search engines/corporate directories
Ability to use a range of tools, methods and search engines, to analyse and assimilate data, such as competitor analysis or customer research
Good verbal and written communication skills, and ability to communicate professionally with colleagues at all levels of the business
Liaise with sales/legal/finance teams and other virtual team members as necessary
The importance of putting the customer first and tailoring bid documents to their needs, wants and requirements
Work and engage with colleagues and virtual teams, leveraging relationships and networks to support information gathering and writing
Build relationships with colleagues and subject matter experts across the business, learning the go to people and how to manage their input
Build rapport and trust

Your training plan

During your apprenticeship you will develop commercial capability, vital to businesses and valued across all business sectors. You will support the full end to end proposal process - from initial interest and co-ordinating activities around pursuit of an opportunity, co-ordination of responses to pre-qualification questionnaires (PQQ) and final tender proposal documentation submission.

You will provide support to all stakeholders to assist the quality and timely completion of proposal submissions - including organising meetings, structuring and writing proposal content, co-ordinating relevant activities and document management.

On successful completion of the apprenticeship, individuals will be eligible for membership of the Association of Bid and Proposal Management Professionals (APMP).

Level 3 Bid and Proposal Co-ordinator qualification upon successful completion of the apprenticeship.

Requirements

Essential qualifications

GCSE or equivalent in:

English (grade 4)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
IT skills
Attention to detail
Organisation skills
Customer care skills
Problem solving skills
Presentation skills
Administrative skills
Number skills
Analytical skills
Logical
Team working
Creative
Initiative
Patience

About this company

Direct Cleaning Services Overview: Direct Cleaning Services is a leading provider of cleaning services to public sector buildings and educational premises. With over 40 years of experience, we pride ourselves on delivering high-quality, flexible cleaning solutions

http://www.direct-cleaning.com (opens in new tab)

After this apprenticeship

You will have the opportunity to progress to Bid and Proposal Coordinator with the opportunity for further career progression to Senior Bid Manager and Business Development Director.

Ask a question

The contact for this apprenticeship is:

DIRECT CLEANING SERVICES SW LIMITED

Matt Chaloner

m.chaloner@direct-cleaning.com

The reference code for this apprenticeship is VAC1000303555.

Apply now

Closes on Tuesday 1 April 2025

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