Business Admin Apprentice - VINCI Facilities - Lincoln
VINCI Facilities
Lincoln,, LN1 1YL
Closes in 20 days (Saturday 15 March)
Posted on 7 February 2025
Contents
Summary
An exciting opportunity to join the support team for VINCI Facilities. You will be assisting with management of employee directories and email groups, plus more.
- Wage
-
£18,800 a year
Minimum wage rates (opens in new tab)
Opportunity to salary progression bi-annually Benefits portal – everyday discounts. Pension scheme with employer contribution.
- Training course
- Business administrator (level 3)
- Hours
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Monday - Friday, between 9.00am - 5.00pm.
37 hours 30 minutes a week
- Possible start date
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Monday 1 September
- Duration
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2 years
- Positions available
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1
Work
As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.
What you’ll do at work
- Greeting visitors assisting with signing in and out process
- Stationery ordering
- Ordering of materials for office and sites
- Assisting with management of employee directories and email groups
- Telephony and email
- Sorting and distributing post
- Travel and accommodation booking
- Making efficient use of standard IT software systems
- Filing
- Using online SharePoint filing systems and assisting with news posts
- Assisting with newsletter design
- Printing and scanning
- To provide absence cover for the central administration team
- Ad hoc administrative duties
- Attend and fulfil all requirements for the relevant Apprentice Course
Where you’ll work
Newland,
Lincoln,
LN1 1YL
Training
An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.
College or training organisation
RHG CONSULT LTD
Your training course
Business administrator (level 3)
Equal to A level
Course contents
- Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
- Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
- Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
- Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
- Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
- Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
- Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
- Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.
Your training plan
- Business Admin Level 3 Apprenticeship qualification
- Location of training: Online, Workshops, on the job assessments
More training information
Fixed Term Contract for 2 years.
Opportunity for progression and permanent contract.
Requirements
Essential qualifications
GCSE or equivalent in:
- English (grade 5 and above)
- Maths (grade 4 and above)
Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.
Skills
- Communication skills
- IT skills
- Attention to detail
- Organisation skills
- Problem solving skills
- Presentation skills
- Administrative skills
- Team working
Other requirements
• Excellent English skills, both written and oral. • High level of MS Office and IT competence. • Level 2 in Maths and English • Workplace experience desirable but not essential
About this company
VINCI Facilities offer national comprehensive construction, fit out and facilities management services across a wide range of sectors nationally. Our expert teams deliver robust, sustainable and bespoke services to keep our clients’ facilities running smoothly. Operating in both public and private sectors, including government, industrial, healthcare and retail, our experts ensure end users operate in a safe, compliant, clean, secure and well-maintained estate. Providing multi-disciplined and cost effective building refurbishment, housing and regeneration solutions. bespoke solutions across the healthcare, education, local authority, government, corporate, retail, utilities, industrial, social housing and defence sectors that maximise the efficiency and life cycle of the built environment. VINCI Facilities is committed to creating a working environment that is inclusive and diverse.
https://www.vincifacilities.com/work-with-us/join-our-team/early-careers/ (opens in new tab)
Company benefits
• 26 days holiday + 8 days bank holidays • 2 days paid volunteering • Possibility for a permanent contract based on performance & apprenticeship achievement
Disability Confident
A fair proportion of interviews for this apprenticeship will be offered to applicants with a disability or long-term health condition. This includes non-visible disabilities and conditions.
You can choose to be considered for an interview under the Disability Confident scheme. You’ll need to meet the essential requirements to be considered for an interview.
After this apprenticeship
Our Apprenticeship Scheme has been designed kick start your journey towards becoming an industry expert. You will get hands on experience and tailored training to support you every step of the way.
- Mentor allocation and guidance
- Additional training be provided
- Involvement in projects
We are looking for a long-term relationship with our apprentices and we have a long-term career structure in mind, whereby we see the apprentice developing into senior roles within our business as it grows.
Ask a question
The contact for this apprenticeship is:
RHG CONSULT LTD
The reference code for this apprenticeship is VAC1000301787.
Apply now
Closes in 20 days (Saturday 15 March)
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After signing in, you’ll apply for this apprenticeship on the company's website.
Company’s application instructions
Once we receive the application we will contact only the short listed candidates. Selection process will be a face to face interview. If you require any adjustments for your interview please let us know.