Business Admin Apprentice - Surrey

RINGWAY INFRASTRUCTURE SERVICES LIMITED

Guildford, GU4 7BQ

Closes in 20 days (Saturday 15 March)

Posted on 6 February 2025

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Summary

An exciting opportunity to join the support team for Highways Maintenance in Surrey. You will ensure office facilities are maintained and organised, plus more.

• Wage: £18,800 a year

  Minimum wage rates (opens in new tab)

  • Opportunity to salary progression bi-annual • Benefits portal – everyday discounts. • Pension scheme with employer contribution. 2 years fixed term contract

• Training course: Business administrator (level 3)
• Hours: Monday - Friday between 9am - 5pm.

  37 hours 30 minutes a week

• Possible start date:

  Monday 1 September

• Duration:

  2 years

• Positions available:

  1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

• Ensure office facilities are maintained and organised
• Support the site team in preparing correspondences and reports
• Book and facilitate the organisation of meetings, including preparation and distribution of all relevant documents in advance
• Organising and managing diaries
• Sort, maintain, copy and distribute correspondence as directed
• Meeting and greeting visitors

Where you’ll work

Merrow Depot

Merrow Lane

Merrow

Guildford

GU4 7BQ

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

RHG CONSULT LTD

Your training course

Business administrator (level 3)

Equal to A level

Course contents

• Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
• Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
• Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
• Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
• Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
• Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
• Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
• Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

• Business Admin Level 3 Apprenticeship
• Location of training: Online, Workshops, On-the-job assessments

Requirements

Essential qualifications

GCSE or equivalent in:

• English (grade 5 and above)
• Maths (grade 4 and above)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

• Communication skills
• IT skills
• Attention to detail
• Organisation skills
• Problem solving skills
• Presentation skills
• Administrative skills
• Team working

Other requirements

• Excellent English skills, both written and oral. • High level of MS Office and IT competence. • Level 2 in Maths and English • Workplace experience desirable but not essential

About this company

Together with our associated companies, Ringway teams are responsible for looking after over 50,000 kms of the UK’s highways network – we deliver specialist highway services across the largest highways maintenance portfolio within the UK, including strategic road network, DBFO motorway and trunk roads, and the local authority network. We are private sector partners, dedicated to delivering public services. We offer best practice maintenance services through local solutions which make an impact in the communities in which we operate. We take pride in offering a dedicated, flexible approach which supports our clients, underpinned by the recruitment, development and retention of a locally based workforce and supported by a close community of trusted supply-chain partners. Self-delivery is core to our business model. Working together with our clients we deliver cyclic and reactive maintenance, incident response, severe weather operations, surfacing and specialist treatments with local accountability and people who take pride in the services they deliver. Ringway is committed to creating a working environment that is inclusive and diverse.

https://www.ringway.co.uk/ (opens in new tab)

Company benefits

26 days holiday + 8 days bank holidays 2 days paid volunteering. Possibility for a permanent contract based on performance & apprenticeship achievement.

Disability Confident

A fair proportion of interviews for this apprenticeship will be offered to applicants with a disability or long-term health condition. This includes non-visible disabilities and conditions.

You can choose to be considered for an interview under the Disability Confident scheme. You’ll need to meet the essential requirements to be considered for an interview.

After this apprenticeship

Our Apprenticeship Scheme has been designed kick start your journey towards becoming an industry expert. You will get hands on experience and tailored training to support you every step of the way.  

• Mentor allocation and guidance
• Additional training be provided
• Involvement in projects

We are looking for a long-term relationship with our apprentices and we have a long-term career structure in mind, whereby we see the apprentice developing into senior roles within our business as it grows.

Ask a question

The contact for this apprenticeship is:

RHG CONSULT LTD

The reference code for this apprenticeship is VAC1000301193.

Apply now

Closes in 20 days (Saturday 15 March)

When you apply, you’ll be asked to sign in with a GOV.UK One Login. You can create one at the same time as applying for this apprenticeship.

After signing in, you’ll apply for this apprenticeship on the company's website.

Company’s application instructions

Once we receive the application we will contact only the short listed candidates. Selection process will online/face to face interview. If you require any adjustment for your interview please let us know.