Apprentice Events Assistant

Summary

Viva Esprit is a boutique event management company delivering high-end, personalised events all over the world. We pride ourselves on our fresh approach & imaginative thinking. We love a challenge of creating bespoke experiences & delivering amazing events. We are looking for an Apprentice to support our event leads in organising & hosting events.

Wage: £18,000 a year
Minimum wage rates (opens in new tab)
Training course: Event assistant (level 3)
Hours: 5 days per week – Monday – Friday. Some occasional evenings or weekends may be required to support events.
40 hours a week
Possible start date: Monday 1 September
Duration: 1 year 6 months
Positions available: 1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

Venue & Location Selection: Gathering and collating information to assist in the selection of event venues and locations.

Event Planning & Preparation: Responding to requests from the team to support the planning and preparation of events.

On-Site Event Support: Providing on-site assistance during events, including delegate registration and general event operations.

Event Technology: Use our event technology platforms and in-house software for event and delegate management.

Where you’ll work

Unit 1 Windlesham Court

51 Guildford Road

Bagshot

Surrey

GU19 5NG

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

STRAIGHT A TRAINING LIMITED

Your training course

Event assistant (level 3)

Equal to A level

Course contents

Operational: Gather facts and collate information in response to a brief or request, like searching for the right location and venue for an event.
Operational: Respond to requests from the different functional teams and carry out a variety of daily and weekly tasks to assist in the planning and preparation of an event.
Operational: Provide assistance onsite at an event by registering delegates or by helping to assist the onsite team with a variety of tasks.
Operational: Manage your time effectively by understanding how to prioritise tasks according to their importance and urgency for the stakeholders of an event.
Operational: Use software packages to create word processing and spreadsheet documents.
Operational: Contribute to reports, event project plans and written presentations for clients
Operational: Use a range of event technology platforms and in-house bespoke software systems and databases.
Operational: Show careful attention to regulations and internal policies.
Professional: Listen, interpret, understand, vocalise and respond to clients’ needs.
Professional: Speak and write clearly in order to prepare written communications or provide instructions that are needed for a client, supplier or team member.
Professional: Build rapport and trust with the stakeholders of an event so that stakeholders can collaborate well throughout the planning and organisation processes.
Professional: Question effectively to ensure understanding of what is required from clients or colleagues.
Professional: Have the skills to maintain relationships with colleagues, suppliers or clients once they are built, and be able to repair them when they are damaged.
Professional: Work effectively within a group environment to prepare for, deliver and/or follow up after an event takes place.
Commercial: Assist in the preparation, management and reconciliation of event budgets by collecting information, checking data and making calculations.
Commercial: Show how commercial awareness has been applied through task and time management, specifically using efficient and effective measures to conclude a project in the most proficient way.

Your training plan

Level 3 Events Assistant Apprenticeship Standard:

The apprenticeship training will be provided through a mixture of face-to-face tutorials and online learning.
Training and development will take place in the workplace.

Requirements

Essential qualifications

GCSE in:

English (grade 5-9 or C-A*)
Maths (grade 5-9 or C-A*)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
Attention to detail
Organisation skills
Team working
Willingness to learn
Proactive
Flexible
Smart/professional appearance
High standards/values

Other requirements

You may be expected to travel from time to time and work at events in the UK and potentially overseas.

About this company

We are an independent boutique events partner that designs and delivers perfectly tailored, stand-out experiences around the world. We pride ourselves on exceptional hospitality experiences that make guests feel valued and inspired.

http://Vivaesprit.co.uk (opens in new tab)

After this apprenticeship

After completion of apprenticeship, we would hope the applicant would progress into the role of Event Executive. This apprenticeship should give the applicant an excellent start in the sector of event management both agency and in-house.

Ask a question

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