Finance Apprentice

Summary

The post holder will be expected to undertake any of the duties set out below, subject to appropriate training, although he or she would normally concentrate on a particular area. However, in order to ensure a range of experience for the benefit of post holders and the College/Trust, duties may be rotated from time to time.

Wage: £13,312 to £23,795.20 a year
Minimum wage rates (opens in new tab)
Training course: Accounts or finance assistant (level 2)
Hours: Monday to Friday, 9.00am to 5.00pm.
40 hours a week
Possible start date: Sunday 30 March
Duration: 1 year
Positions available: 1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

To ensure that all transactions relating to the Purchase ledger are properly recorded in accordance with College and Trust policies. To ensure Invoices and orders appropriately paid/authorised in accordance with the terms and conditions of service level agreements.
To process all Expenditure Invoices/Orders on the accounting system/ Invoice processing system, appropriately code to cost centres, accounting codes, project codes and other analysis codes as required within the timeframes set for processing of transactions.
To ensure that all payments are accurately and regularly coded in Purchase ledger daily.
To ensure that all amounts due by the College/Trust and subsidiaries are properly recorded in the Purchase ledger that outstanding payments are paid in accordance with College/Trust policy.
To support the Finance Supervisor maintaining and updating procedures for all areas within the expenditure/creditors.
To ensure that all documents including Purchase requisitions, Invoices/orders are properly authorised as may be specified in the financial regulations/or authorised procedures.
To maintain the Purchase ledger systems, process/match invoices/order, credit notes, reconcile creditors accounts, carry out month end processing of financial transactions and ensure that reports required for expenditure and creditor are produced within the timeframes set for management accounts.
To assist with month end reporting and calculations each month. Provide management information as and when required.
To receive, code and log all purchase invoices before ensuring that they receive appropriate budget holder approval.
To monitor unauthorised purchase invoices, and ensure they are chased for prompt authorisation.
To ensure that payments runs are in accordance with strict with payment terms and are produced on a fortnightly/monthly basis where applicable.
To enter/ensure purchase orders are recorded onto the accounting system on a regular basis. To produce manual cheques for payment when required
Ensure that all payments and purchase orders are authorised by the approved signatory, and coded to the relevant budget
To liaise with budget holders and suppliers when required, to deal with and resolve queries and monitor expenditure.
To scan all invoices/manual orders on to the finance system where applicable. To raise and input journal entries when required.
To provide an efficient and friendly customer service to answer queries from staff, and customers. To ensure emails in Finance inbox/help desk box are attended to promptly in a professional manner and only pending requests yet to be attended to remain in the inbox folder. Completed requests are to be transferred to an appropriate folder.
To support the Finance Supervisor in actioning/implementing action points identified in the external audit or internal audit.
To provide assistance with enrolment, counter and cash collection duties as may be required.
To carry out all duties in a manner that engenders an attitude of professional co-operation. To undergo training and development as directed by the Financial Controller, some of which may be off site. Model behaviours that always, are consistent with an open, inclusive and participative style.
Adhere to management of health and safety systems and policies within the College/Trust.
To ensure that written procedures in relation to the duties of this post properly reflect the activities concerned and to refer up any amendments that may be required.

Where you’ll work

Bromley College Rookery Lane

Bromley

Kent

BR2 8HE

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

LONDON SOUTH EAST COLLEGES

Your training course

Accounts or finance assistant (level 2)

Equal to GCSE

Course contents

Record transactional data.
Use the organisation’s standard tools and processes to examine data to identify transactional issues such as, reconciliations and inconsistencies between invoices.
Recognise and rectify routine errors, escalating as necessary.
Plan and review accounting and finance tasks.
Communicate with stakeholders to deliver accurate and timely results, avoiding jargon, using language tailored to the audience and different media methods with an appreciation of the risks and benefits to the business of social media and other digital applications.
Use finance and accounting software packages to accurately input and manage data to contribute to routine accounting tasks.
Handle data and digital technology in line with cyber and data security requirements, using data securely and safely, including backing up data.
Record transactional data.
Use the organisation’s standard tools and processes to examine data to identify transactional issues such as, reconciliations and inconsistencies between invoices.
Recognise and rectify routine errors, escalating as necessary.
Plan and review accounting and finance tasks.
Communicate with stakeholders to deliver accurate and timely results, avoiding jargon, using language tailored to the audience and different media methods with an appreciation of the risks and benefits to the business of social media and other digital applications.
Use finance and accounting software packages to accurately input and manage data to contribute to routine accounting tasks.
Handle data and digital technology in line with cyber and data security requirements, using data securely and safely, including backing up data.

Your training plan

Training Provider: Bromley College of Further and Higher Education

On programme Training:

Level 2 Accounts/ Finance Assistant

Apprenticeship Standard
Level 2 AAT Foundation Certificate in Accounting
Level 1 Functional Skills in maths and English
Institute of Apprenticeship Certificate

End-Point Assessment (EPA)

Structured interview (supported by a portfolio of evidence summary)
In-tray test

Requirements

Desirable qualifications

GCSE or equivalent in:

Maths & English (grade Minimum of 5 GCSE'S (A*-C/4-9))

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
IT skills
Attention to detail
Organisation skills
Problem solving skills
Administrative skills
Number skills
Analytical skills
Logical
Team working
Initiative

Other requirements

Studying AAT Apprenticeship with 1 day release per week during study periods

About this company

Education Training Business

http://www.lsec.ac.uk (opens in new tab)

After this apprenticeship

Further progression onto level 3 to be discussed upon completion of the apprenticeship.

Ask a question

The contact for this apprenticeship is:

LONDON SOUTH EAST COLLEGES

Evelyn Nartey

evelyn.nartey@lsec.ac.uk

020 3954 4152

The reference code for this apprenticeship is VAC1000297918.

Apply now

Closes in 29 days (Saturday 1 March at 11:59pm)

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