Business Administrator Apprentice

Summary

Are you looking for an exciting opportunity to develop your skills and kickstart your career in business administration? Do you have a passion for marketing and a desire to support the success of a thriving junior school? If so, we’d love to hear from you!

Annual wage

£10,816 a year

Minimum wage rates (opens in new tab)

The National Minimum Wage rises to £7.55 in April 2025 for apprentices.

Training course

Business administrator (level 3)

Hours

Monday - Friday 8:30am-3:30pm Term Time only Pro rata.

32 hours 30 minutes a week

Possible start date

Wednesday 12 February

Duration

1 year 6 months

Positions available

1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

We are seeking a motivated and enthusiastic Apprentice Business Administrator to join our school office team. This role offers an excellent opportunity to gain hands-on experience in administrative tasks while also supporting our marketing efforts to promote the school’s ethos, activities, and achievements.

Key Responsibilities:

Administrative Support:

Assist with general office duties, including filing, photocopying, and data entry
Update pupils/staff records and databases
Handle incoming and outgoing mail, emails, and phone calls
Prepare documents and run reports as required

Reception Duties:

Greet visitors and handle inquiries at the reception desk
Ensure the reception area is tidy and presentable
Manage the signing in and out process for visitors and staff

Communication:

Liaise with pupils, staff, and external stakeholders in a professional manner
Assist in the coordination of meetings and school events
Distribute information to pupils, staff, and parents as needed

Support to School Staff:

Provide administrative support to teachers and school leadership
Assist with the organisation of school trips, events, and activities
Assist with the preparation & co-ordination of exams

Data Management:

Ensure accurate and timely input of data into the school’s management information system
Assist with the preparation of statistical and management reports

Compliance and Confidentiality:

Adhere to school policies and procedures, including those related to safeguarding and data protection
Maintain confidentiality of sensitive information at all times

We are looking for someone who:

Has excellent communication and organisational skills
Is enthusiastic, reliable, and eager to learn
Has a keen interest in marketing and the ability to bring creative ideas to promote the school
Is confident using computers and has basic IT skills (experience with social media or design software is a bonus)
Can work effectively as part of a team and independently when needed

What We Offer:

A supportive and friendly working environment
On-the-job training and support from experienced staff
An opportunity to gain a nationally recognised qualification in Business Administration
The chance to make a real impact on our school community

Essential Requirements:

A team player with a willingness to learn and grow within the role

Where you’ll work

Plough Hill Rd, Galley Common, Nuneaton

CV10 9NZ

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

HEART OF ENGLAND TRAINING LIMITED

Your training course

Business administrator (level 3)

Equal to A level

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

Business Administrator Level 3 Apprenticeship Standard
In the workplace and you will have an assigned Educator from Heart Of England Training who you will meet with via teams regularly

Requirements

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
IT skills
Attention to detail
Organisation skills
Customer care skills
Problem solving skills
Presentation skills
Administrative skills
Number skills
Analytical skills
Logical
Team working
Creative
Initiative
Non judgemental
Patience

Other requirements

The offer of employment is subject to satisfactory references and a DBS check.

About this company

We want our children to dream that they can aspire to be anything they want to be, believe in themselves and their goals, and achieve their vision through hard work, perseverance and commitment to their goals.

https://www.galleycommoninfschool.co.uk/ (opens in new tab)

After this apprenticeship

It is hoped but not promised that a full time offer of employment will be given upon completion of the apprenticeship

Ask a question

The contact for this apprenticeship is:

HEART OF ENGLAND TRAINING LIMITED

Louisa Barby

Apprenticeshiprecruitment@hoet.co.uk

01788568425

The reference code for this apprenticeship is VAC1000297016.

Apply now

Closes in 19 days (Sunday 9 February at 11:59pm)

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