Business Administration Apprenticeship

Summary

We're seeking a Business Admin Apprentice to join our Finance department. This entry-level role will provide essential admin support to the Finance team while also acting as a Personal Assistant to the Finance Director. The role will include general office administration responsibilities, ensuring the smooth day-to-day running of the office.

Annual wage

£14,000 a year

Minimum wage rates (opens in new tab)

£14,000 - £18,000 (Depending on Age)

Training course

Business administrator (level 3)

Hours

9:00 am - 5:00 pm, Monday to Friday (30-minute lunch break)

37 hours 30 minutes a week

Possible start date

Monday 3 March

Duration

1 year 6 months

Positions available

1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

Administrative Support:

Assist with daily administrative tasks, such as data entry, filing, and managing correspondence
Maintain accurate and organised records for the Finance department

PA to the Finance Director:

Manage the Finance Director’s calendar, schedule meetings, and coordinate travel arrangements
Prepare meeting agendas, take minutes, and follow up on action points
Handle confidential information with discretion

Office Administration:

Manage general office needs, including ordering stationery and supplies
Ensure office equipment is maintained and liaise with suppliers when necessary
Assist in organising office activities and maintaining a professional working environment

Communication and Coordination:

Act as the first point of contact for internal and external queries directed to the Finance department
Liaise with other departments to ensure smooth communication and efficient workflow

Report Preparation and Data Analysis:

Support the preparation of financial reports by collecting and organising data
Assist in creating presentations and summaries for departmental use

Learning and Development:

Engage in structured training to develop skills in business administration and finance
Shadow team members to gain insights into financial operations and processes

Where you’ll work

2nd Floor

33 Bennetts Hill

Birmingham

B2 5SN

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

SANDWELL COLLEGE

Your training course

Business administrator (level 3)

Equal to A level

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

Business Administrator Level 3.

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

Requirements

Essential qualifications

GCSE in:

English (grade 4)
Maths (grade 4)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
IT skills
Attention to detail
Organisation skills
Customer care skills
Problem solving skills
Administrative skills
Number skills
Logical
Team working
Initiative
Non judgemental
Patience

About this company

Vape Supplier is a leading distributor in the B2B and B2C vaping industry, connecting with over 17,000 convenience stores and 1,500 vape stores across the UK. Based in a dynamic environment, we are committed to equipping our team with innovative tools and resources that drive our success in the fast-paced consumer goods market.

Company benefits

To be discussed.

After this apprenticeship

A full-time role may be offered to the right candidate upon completion of the apprenticeship.

Ask a question

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