Apprentice HR Information Systems & Performance Specialist

Summary

The HR Systems & Performance team in Sheffield City Council maintains and develops a number of HR based systems whilst also extracting data that we analyse and supply to the organisation and external bodies.

Wage

Competitive

Competitive wage offered

Check minimum wage rates (opens in new tab)

Training course

Information manager (level 4)

Hours

Monday- Friday Shifts to be confirmed 37 Hours

37 hours a week

Start date

Monday 19 May 2025

Duration

2 years

Positions available

1

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you’ll do at work

It is a requirement of this role to undertake and complete the Data Analyst Level 4 apprenticeship qualification provided through Multiverse
To meet the attendance requirements of the apprenticeship, the timescales for submission of course work including any assignments.
To achieve the required standard to successfully complete each year of the course and any end point assessment leading to award of the qualification
It is a responsibility to regularly update the Team Manager on progress with course work/ exam results and to attend and assist in meetings with tutors and mentors/ line manager
As an apprentice, it is not expected that you are fully able to undertake all work-based duties initially
But it is expected that you are willing and able to move positively towards undertaking all roles by the end of the apprenticeship, with the help and assistance of the wider team
Detailed below are the expectations of the role you will be working in and the duties you will be expected to undertake given the training and experience you will receive
To meet individual objectives which contribute to achieving HR outcomes which optimise the use of ICT solutions and are responsive and flexible to changing needs
To provide day-to-day operational support for a range of applications and systems including providing advice and support to users, maintaining a good working knowledge of relevant applications /systems including upgrades to functionality and capability
To comply with policies, procedures, and processes in the effective delivery of applications and systems in their operational use

Where you’ll work

Town Hall
Pinstone Street
Sheffield
South Yorkshire
S1 2HH

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

College or training organisation

SHEFFIELD CITY COUNCIL

Your training course

Information manager (level 4)

Equal to higher national certificate (HNC)

Course contents

Proficiently apply regulations including data protection, standards, guidelines and quality requirements as they pertain to information process and output
Assist with the operation and maintenance of a Common Data Environment (CDE) and ensure the (CDE) maintains integrity and follows agreed protocols and that data remains secure
Establish processes and accurately analyse, audit, verify and validate data as being accurate, appropriate, attributable, authentic and relevant according to protocols
Evaluate and make recommendations around information work processes, quality improvement and future resource planning for information management requirements
Identify and manage risk, put in place mitigating actions to minimise risk data integrity and security
Draft work plans, strategies, delegate responsibilities and work instructions defining the scope of information management that comply with aims, objectives, planned milestones and organisation procedure
Validate, manage, disseminate and store information throughout all stages of a project or asset
Design and embed consistent data control processes and workflows accounting for status, maturity, version control, revision control, audit history and approval processes
Advise on the implications of security accreditation, ISO27001, PAS 1192 Part 5 and industry specific requirements such as List N (Nuclear) and List X (Defence) and information classification
Establish and consistently implement project and asset systems including specification requirements, definition of processes, configuration and appropriate training plans
Prepare and deliver timely, accurate and clear written and verbal reports
Define and implement solutions to information sharing and storage problems
Evaluate requirements and provide solutions for embedding contractual and regulatory requirements
Define and manage processes for staged and progressive handover of information and structured formats in line with delivery schedules, duly verified to meet quality acceptability requirements
Effectively use a range of solutions and formats for the creation, dissemination, storage, validation and merging of information, ensuring secure access and effective integration
Prepare and deliver effective training on information management to internal and external stakeholders, monitor the effectiveness of this training and reflect on feedback to inform continuous quality improvement within the scope of responsibility
Estimate resources, manpower and associated costs to ensure compliance with baseline and changes to scope for future development and innovation requirements
Apply principles of effective line management in line with organisation practice
Reflect and evaluate own work and its impact on the organisation to plan for improved performance
Proficiently apply regulations including data protection, standards, guidelines and quality requirements as they pertain to information process and output
Assist with the operation and maintenance of a Common Data Environment (CDE) and ensure the (CDE) maintains integrity and follows agreed protocols and that data remains secure
Establish processes and accurately analyse, audit, verify and validate data as being accurate, appropriate, attributable, authentic and relevant according to protocols
Evaluate and make recommendations around information work processes, quality improvement and future resource planning for information management requirements
Identify and manage risk, put in place mitigating actions to minimise risk data integrity and security
Draft work plans, strategies, delegate responsibilities and work instructions defining the scope of information management that comply with aims, objectives, planned milestones and organisation procedure
Validate, manage, disseminate and store information throughout all stages of a project or asset
Design and embed consistent data control processes and workflows accounting for status, maturity, version control, revision control, audit history and approval processes
Advise on the implications of security accreditation, ISO27001, PAS 1192 Part 5 and industry specific requirements such as List N (Nuclear) and List X (Defence) and information classification
Establish and consistently implement project and asset systems including specification requirements, definition of processes, configuration and appropriate training plans
Prepare and deliver timely, accurate and clear written and verbal reports
Define and implement solutions to information sharing and storage problems
Evaluate requirements and provide solutions for embedding contractual and regulatory requirements
Define and manage processes for staged and progressive handover of information and structured formats in line with delivery schedules, duly verified to meet quality acceptability requirements
Effectively use a range of solutions and formats for the creation, dissemination, storage, validation and merging of information, ensuring secure access and effective integration
Prepare and deliver effective training on information management to internal and external stakeholders, monitor the effectiveness of this training and reflect on feedback to inform continuous quality improvement within the scope of responsibility
Estimate resources, manpower and associated costs to ensure compliance with baseline and changes to scope for future development and innovation requirements
Apply principles of effective line management in line with organisation practice

Your training plan

One day a week training
Training location to be confirmed

Requirements

Essential qualifications

GCSE in:

Maths & English (grade 4/C)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
IT skills
Attention to detail
Organisation skills
Customer care skills
Problem solving skills
Presentation skills
Administrative skills
Number skills
Analytical skills
Logical
Team working
Creative
Initiative
Non judgemental
Patience

About this company

Sheffield City Council is the local authority for the City of Sheffield, a metropolitan borough with city status in South Yorkshire, England. The council consists of 84 councillors, elected to represent 28 wards, each with three councillors. It is currently under no overall control, with Labour, the Liberal Democrats and the Green Party each holding chair positions in a proportionate number of committees.[4]

https://www.sheffield.gov.uk/ (opens in new tab)

Disability Confident

A fair proportion of interviews for this apprenticeship will be offered to applicants with a disability or long-term health condition. This includes non-visible disabilities and conditions.

You can choose to be considered for an interview under the Disability Confident scheme. You’ll need to meet the essential requirements to be considered for an interview.

After this apprenticeship

Opportunity to move into a full-time post upon completion of apprenticeship

Ask a question

The contact for this apprenticeship is:

SHEFFIELD CITY COUNCIL

Apprenticeship Team

SCCapprenticeships@sheffield.gov.uk

07785592738

The reference code for this apprenticeship is VAC1000317187.

Apply now

Closes in 20 days (Friday 16 May 2025)

When you apply, you’ll be asked to sign in with a GOV.UK One Login. You can create one at the same time as applying for this apprenticeship.

After signing in, you’ll apply for this apprenticeship on the company's website.

Company’s application instructions

Apply via the Sheffield City Council website. Under the jobs and volunteering tab.

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