Kingsmead School - Level 3 Business Administration Apprenticeship – Find an apprenticeship

Summary

We are seeking a motivated and enthusiastic Data Management Apprentice to support the Data Management team at Kingsmead School. This is an excellent opportunity for someone interested in developing a career in data management and working within the education sector.

Wage

£11,778 a year

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Automatic pay increase after one year on programme for 19+ year olds

Training course

Business administrator (level 3)

Hours

Monday - Friday, 8.30am - 3.30pm with a 1 hour break.

30 hours a week

Start date

Sunday 15 June 2025

Duration

1 year 4 months

Positions available

1

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you’ll do at work

The successful candidate will play a key role in assisting with the collection, management, and analysis of student data to ensure that our school delivers high-quality educational outcomes for all students.

Assist in the accurate and timely input of student data into school management systems
Ensure data records are regularly updated and maintained in line with school policies and procedures
Any other ad-hoc data related work in exams such as exam entries, creating exam timetables on MIS, creating seating plans and labels
Support the creation of regular and ad-hoc data reports for staff, leadership, and external agencies
Assist in compiling data for internal performance tracking, such as exam results, attendance, and behaviour records
Assist in maintaining accurate and up-to-date timetables for students and staff, including subject changes and class list updates
Assist with the preparation and management of student data for the transition from one academic year to the next
Support the updating of class lists, form groups, and year group allocations at the start of each academic year
Support in ensuring that all relevant student information is transferred accurately and efficiently to the next academic year, including progress records and timetable changes
Support with the preparation of new student data for enrolment, including processing information for Year 7 intake or any other new students joining the school
Assist the data manager with the preparation of educational records and the common transfer file to destination schools as necessary
Conduct regular checks to ensure the accuracy and completeness of student data
Flag any discrepancies or issues and work with the team to resolve them promptly
Support the implementation of best practices for data management and data protection
Learn and support the use of the school’s data management software and databases
Assist staff in using systems to access relevant data as necessary
Work closely with the Data Manager and other colleagues across the school to support the effective use of data for student improvement
Provide administrative support to the Data Management team, including scheduling meetings and maintaining documentation.
Ensure that data is handled in accordance with GDPR and the school’s data protection policies
Maintain confidentiality at all times, particularly when dealing with sensitive student information
Attend training sessions and workshops to enhance knowledge and skills in data management and related systems
Work towards achieving relevant qualifications and certifications during the apprenticeship

Where you’ll work

Kingsmead School House
196 Southbury Road
Enfield
Great London
EN1 1YQ

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

College or training organisation

LET ME PLAY LIMITED

Your training course

Business administrator (level 3)

Equal to A level

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

The successful candidate will obtain a Level 3 Business Administrator Apprenticeship standard qualification

More training information

Each apprentice will have a dedicated tutor who will conduct monthly remote tutorials and reviews, providing continuous support throughout the apprenticeship program
Depending on the apprentice’s needs, the frequency of these sessions may vary

Requirements

Essential qualifications

GCSE in:

English (grade Grade 4)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
IT skills
Attention to detail
Organisation skills
Customer care skills
Problem solving skills
Presentation skills
Administrative skills
Team working

Other requirements

Pre-employment checks. Please be aware that upon a successful offer of employment the company completes digitalised right-to-work checks and DBS applications via an external provider - 'Matrix Screening'. The company also completes an internal online social media search, in line with Keeping Children Safe in Education guidance.

About this company

Inspire ATA is an official Flexi-Job Apprenticeship Agency, licenced by the Department for Education. Currently ranked 1st in the Rate My Apprenticeship Top 100 Apprenticeship Employers in the UK Award 2024-2025. Inspire ATA specialises in creating apprenticeship opportunities, where we recruit and employ the apprentice on behalf of our host clients, enabling us to offer additional support and a better experience for both the apprentice and the client as the experts in the industry. We arrange the most suitable and appropriate apprenticeship training from one of our partnered training providers. If you are successful in securing an apprenticeship with Inspire ATA, it is important to understand that Inspire ATA will be your employer and the apprenticeship placement will be a separate organisation that simply hosts you as an apprentice. As a Flexi-Job Apprenticeship Agency, Inspire ATA performs an important role in developing the UK labour market and it is our responsibility to ensure that talent is recognised, developed, and matched with business needs, whatever the background of the individual, irrespective of gender, race, disability, age, religion or belief, relationship orientation, marital or civil partnership status, pregnancy or maternity and gender reassignment. We are proud of the diverse nature of our business and work with clients to ensure that all candidates are treated with courtesy and respect.

https://www.inspire-ata.co.uk/ (opens in new tab)

Company benefits

- Eligible for an NUS card for discounts in shops and restaurants. - Eligible for an apprenticeship oyster card, 30% off travel. - Discount on Nandos, ASOS, Vue cinema and much more. - Automatic rise in pay after 12 months.

After this apprenticeship

Potential full-time employment for the right candidate upon successful completion of the apprenticeship

Ask a question

The contact for this apprenticeship is:

INSPIRE ATA LIMITED

Yusuf Naeem

yusuf.naeem@inspire-ata.co.uk

0203 836 4461

The reference code for this apprenticeship is VAC1000316638.

Apply now

Closes on Friday 30 May 2025

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Kingsmead School - Level 3 Business Administration Apprenticeship

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